11/9/2010 BOARD OF LIBRARY TRUSTEES Minutes

Home Browse Search

This readsheet is organized in twoparts; again by circulation volume Chart with the busiest libraries in the Was itions and their curfent. _FTE levels . The second part Xhart BI is organized by ranking current FTE from highest to lowest. The dne 110brary included in the spreadsheet that is not similar to Mashpee in size or transaction volume is Wellfleet. 1t has a year round population of 2,724, compared to Mashpee"s 14,227 year round population, yet It has a staffing level identical to Mashpee (5.9 FTE). That level ties Mashpee for the bottom of the staffing chart. 1lashpee's population is five times the size of Wellfleet and 44% more transactions.. yet Wellfl et spends $36..000 more per year on staffing; roughly equal to the Reference position we are requesting. Wellf#eet was included to show that Mashpee's staffing level is only appropriate for a much smaller community. i If the 2 FTE we are seeking are tdded to the staffing, Mashpee would have 7.9 FTFP still below four of the libraries on the spreadsheet (#1., #2., #4, and #10 in circulation volume). This staffing level would l Jnr u I rovi d e a n ro Hate leve 1 of st f n n e it h e r ove rl pine 11ashpee surely�n the rn�dd and o p g� generous nor totally inadequate (#7, , and #15 In circulation volume). The libraries remaining below M ash pee after the increase in staffing are ranked#5 an'd#11. At the current[eve 1,we are below the FTE of#S.We are not seeking to have the highest staffing level in CLAMS but merely to have a staff size that meets tine volume of business for a town of this size. EXPENSES i The library Expense budget was reduced to bare-bones in FY 2011. There was nothing left to cut this C year. I had zeroed out Line Items 5381 (Professional and Technical) , 5710 !n State Travel) and 5730 (Memberships and Dares) last year.These line items are zero funded again this year. We have been in the new library about sic months. The yearly cost of utilities is still unknown. I have used the same figures as FY 11 for Lire Items 1D(Library Energy)and-5340(Lotbrary Communication). I reduced Line Item 5580 (Library Supplies)to $500 last year. Since then, we have added a Swipe Card system to the l ibrary'�s networked printer/photocopier. I have added the cost of a supply of swipe cards i - ($700)to my Library Supplies Lite Item submissions.The explanation is included below. i library funded).The Friends of the The ► 1 Line 'Item paysfor Children's programs at the b ry Library and the Massachusetts Cultural Council both provide limited amounts of programming. i money to the library. I have eliminated town funding and will use.whatever programs we can afford from those sources. I zeroed out the 57 (Dues and membersh*ps) last year. lira item/Dues and Memberships. While these memberships are valuable and give us discounts on i workshops,they were sacrificed because of the difficult fiscal situation. i we have additional phone voice limes and a dedicated elevator line on Steeple ST. Line Item 5340 (Communication) is level funded as FY 2011. 1 won't have a true idea of what ommuni ations will cost until we cornplete a fu If year on Steeple St.