12/14/2010 BOARD OF LIBRARY TRUSTEES Minutes

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-C -� d�v1�ntr - orifiriu► d--- - -. -— -�- -�--- -- Lisa McNeill said that tonight she is here about these opportunity centers and they are requesting from the Library: • To allow them to use space in one of the study roams for 34 days per week for 4 hours during day. • Post a sign somewhere in the Library saying Cape Cod volunteers Opportunity Center. • Co-dost(would not involve any.money,just space)periodic monthly forums that would bring nonprofit organizations or government town agencies to discuss what is available out there. Lisa said benefits to the Library: •' Bring new community members to the Library. • Get new volunteers}perhaps for the Library and other town agencies. • Cape Cod volunteers would help to engage and inform community members about community issues. It would show Library support for volunteerism. Forums could bring nonprofits in and that night lead to different networking and partnerships with the Library. Lisa said this would be the first site. She said they are also looking at Harwich Community Center;they are looking for -4 sites. She said this is all new so if Ma hp a said only 2 days a week would work then they would live with that. For Cape Cod Volunteers it is about finding ars accessible place and working to make that manageable. Lisa said the ,purpose of the meetings here with volunteer staff and volunteer is to match people to volunteer possibilities. The staff would meet with one person at a time and it probably will be by appointment. Lisa said Mashpee Chamber of Commerce offered their little room but it is a little out of the way. Lisa said Cape Cod Volunteers is a legal corporation but doesn't have nonprofit standing yet. She said since no phone would be available at the Library,they would probably have a cell phone. -Lisa left a draft Memorandum of Understanding for the Trustees review and signature should they decide to grant the request. David Burton thanked Lisa for the work they are doing and said she would hear from the Trustees when a decision was reached. Sandra Lahart commented that she works with Hospice and older adult volunteers have been great. Lisa McNeill exited the meeting. Nancy Soderberg stated that while we're reviewing this she would like Helene o think about how much space the Library could devote for this. Helene said she would do this and right now she is thinking 2 days. New Business Lcontinued LibLaa StaffingStaffigg for 2011 and Future Helene DeFoe announced she plans to retire as Library Director; February 26,2011 will be her last work clay. Helene explained that she has to complete forms submitting her retirement rate. Helene said she believes a vacancy request form goes to the Board of Selectmen to approve filling the Library Director vacancy. The Trustees voiced their concern that the process not delay the recruiting and hiring of a Library Director since the library i in a critical staffing situation now. The Trustees had a lengthy discussion on dealing with the challenges of hiring a Library Director to fill the position, along with Handling the critical staffing shortage. Highlights of the discussion included the following: