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• The Library shall not, by virtue of any grant of permission to use the Meeting Room <br /> under this Policy, be considered a sponsor, host, endorser,nor shall it be deemed, in any <br /> other way, to be affiliated with any person or organization using the Meeting Room. To <br /> confirm this non-affiliation, all event publicity which uses the name of the Library must <br /> incorporate the statement: "Sponsored by (the name of the organization)." <br /> • Any Library User reserving the Meeting Room shall be responsible for any and all <br /> damage to or loss of Library property. If Library property is either damaged or lost,the <br /> Library Director shall determine the cost for repair of the damage or the cost of the <br /> replacement of the lost property. The Library User permitted to use the Meeting Room <br /> shall indemnify the Town of Mashpee ("Town") and be responsible to pay said <br /> damage/repair cost amount to the Town. <br /> • The Library reserves the right, in its sole discretion, to close the Library for a weather <br /> emergency, when public safety concerns arise, or for any other reason, in which case all <br /> scheduled meetings shall be automatically cancelled. In such situations, permitted Library <br /> Users assume full risk of cancellation of their events and waive any and all claims and/or <br /> recourse as against the Library and the Town arising from or relating to such cancellation <br /> of events. The Library assumes no duty or responsibility for notifying Library Users or <br /> event participants of Library closures under these circumstances. <br /> APPLICATIONS AND RESERVATIONS <br /> • An authorized adult representative of a Library User must request use of the Meeting <br /> Room by filling out the online application form. By submitting the form, the applicant <br /> agrees that the Mashpee Public Library Meeting Room Policy and Liability Waiver shall <br /> apply to the requested use of space and it acknowledges that said Mashpee Public Library <br /> Meeting Room Policy and Liability Waiver has been read and is understood. A <br /> reservation is not considered finalized until the application form has been fully <br /> completed, submitted to the Library, and a reservation confirmation email has been <br /> issued by the Library. <br /> • Requests for meeting space will be filled on a first come, first served basis. Reservations <br /> may be requested up to one year in advance of the requested date, and Library Users are <br /> encouraged to submit requests as early as possible. To provide an opportunity for all <br /> groups, entities or persons to use the Meeting Rooms, only one Meeting Room may be <br /> reserved at a time. <br /> • If a Library User reserving a Room wishes to cancel a scheduled meeting, the authorized <br /> applicant must call the Library Director or submit a written notice of cancellation to the <br /> Library as soon as possible. A Library User shall be deemed to have forfeited its <br /> 2 <br />