3/13/2012 BOARD OF LIBRARY TRUSTEES Minutes

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and agrees to be the party responsible for the event. Luring the course of the discussion, numerous topics were discussed including: Hours that the Library is open for meeting room use. Determining what is appropriate use of a public meeting room,and what type of events fall outside the scope of appropriate room use. Perception that the Library in not a friendly,place, or is not user friendly due to limited hours and restricted use. • The need for more community outreach and in person meetings with members of the business connnunity and community members at large. It was agreed that the Library would investigate options for addressing the concerns raised at the meeting. In order to move forward in this area, a sub-committee of trustees should be established at the next board meeting. A more detailed report of meeting goon issues Will be developed and shared with the committee members. The monthly Mashpee Cares meeting was held at the Library on February 16, and focused on preparations for the lurch launch event. At the 11Th meeting the results of the student survey will be presented to cone aun.ity members. Along with other coalition members, 1 will serve as a facilitator at the meeting. Attendance at the March meeting is expected to increase significantly and help deme the strategic direction of the grout going forward. On March 1, I attended the Cape Cod and Island Library Association board meeting. CCILA has been approached by the Massachusetts Library System to take a leadership role in developing trainingrograms that will meet the needs of Trustees, Friends groups, and library staff. It has become increasingly difficult for libraries to sure staff members for long blocks of time to attend the free training sessions offered by the state. Although the topics are relevant, and the training much needed, it is sometimes impossible to send employees for an entire daylong event. CCILA is working with the MLS to bang more training opportunities to the Cape Cod region, and at least eliminate the challenge-of long travel tines. It was decided that securing adequate ting for Library Trustees-on a regional level is the first priority,followed by staff training, and then training for Friends groups. It was acknowledged thatood management be at the Trustee level, and without access to.up to date resources and g � materials, library operations suffer. On March 6,, the CLAMS computer system was knocked out-of service by.a malfunctioning server. Service remained down throughout the,Cape for virtually to whole days,which unpacted our ability to serve patrons. Books and materials cannot be checked out, renewed, checked in,and the public computers cannot be accessed when the CLAMS system is out of service. Staff was required to process transactions by hand, and then later enter all of-the information into the computer system when it carne back online. This was.a particularly