5/2/2012 BOARD OF LIBRARY TRUSTEES Minutes

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• OTHER ACTIVITIES On April 2, I met with Kate Watt, Marketing Director for Mashpee Commons, to review our plans for the Castleberry Fairs Fundraiser which will be held to benefit the Library in August 2012. Mashpee Commons is providing free use of the Green across from the Library for the event. The event is moving along on schedule and Kate has been a tremendous supporter of the Library and is working to make this event run smoothly for us. On April 4, I attended the Town Department Head meeting. A variety of topics were discussed including the proper protocol for using town email. We were reminded that emails exchanged via town email addresses are considered public record, and the contents should reflect this fact. It was also mentioned that town officials in various departments are advised not to conduct town business using personal email accounts. After discussion with Jack Kowalski and consultation with David Delvecchio (copied to Joyce Mason) a single town email account has been established for the Library Trustees. This will serve as the official email account that can be provided to the public in order to enhance communication. It is common practice for the Chau and Secretary of boards or committees to monitor and respond to any messages in the account. Jack and Pat Gamache (Corresponding Secretary)have agreed to be responsible for monitoring and responding to the contents of the account, and forwarding or sharing any necessary messages with the remainder of the Trustees. A telephone extension has also been established at the Library, which is a voicemail box only, but can be provided to the public in the event that the Trustees would like to have a telephone number available to receive messages. Pat has also agreed to monitor messages if the need arises. On April 11, I attended the CLAMS Directors' meeting. The membership approved a motion to use resources from the central fund to purchase a mobile version of the CLAMS catalog. This new application will provide patrons access to the Library's online catalog via cell phone or other mobile device. The membership also approved funds to purchase a new module for the Circulation System which will allow patrons to register for library cards online. The form will be completed online, and the prospective patron will then be able to search library databases or download eBooks immediately. Patrons will have to visit their home library in person and provide identification and proof of residency to pick up their permanent library card, which will only then allow them to check out actual books and materials from the Library. Allowing patrons to complete the registration form online, rather than having staff manually enter all of the data while the patron waits, should prove to be a great time saver, and reduce the workload on staff. I am on the four person task force charged with writing the policy to outline the guidelines for implementing online patron registration. Also at the meeting, a potential new system for determining fees for eBook purchases was proposed. Currently each library is required to contribute a minimum of$250 to the