10/8/2002 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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• One bid between$4,000-$5,,000 and also wanted to sell us equipment at list price. • Second bid $600 per day days) and with discount on equipment we'd get l day free. Mr. Ehason commended Bill on all the discounts he has gotten for us thus far. Bill said he's.dealt with these people for the last 25 years and fortunately they're on the State vendor list. They are: HB Communications, Crescent Street, Waltham. Bill said only things left to be billed at this point are: • Cables and some little parts; • Camera installation people; and • Bill's labor. Bill provided current layout of the equipment. Items in red computer and modulator) run 24 lours...they never get shut ofd; yellow on when playing back tapes; and blue only on when having meetings. This way,all equipment not ming all the time. when ming all the time there is a risk of fire. Andy asked what present plans are for rewiring the on-air switch. Bill responded same switch that turns on-air switch will turn cameras on. Bill showed the console. It's narrow; on wheels; monitors will go on top of the console. Frarnes of the console were together, but Bill put panels and sides on the console today. He said the electricians came 730 yesterday morning. Ran 3 sets of cables directly behind Selectmen's desk and a pair on either side. Bill will get a door covering to cover the cables. Bill took 8 microphone cables from behind Selectmen's desk and ran under one of the floor covers and then put outlets under the desk. Podium,Bill bought long, gooseneck mike. Very flexible...it Mays where you put it. He bought a second one. e'll put the 2 mikes in; there is enough nnixer capability. Can't turn speakers up front too high because mile is close. when all mikes in place, then they'll attach feedback problem. Bill suggested getting wireless lapel microphone in the future. Cost: $1,000 for decent lapel wireless system. There are extra j ac s up front in case they want to do something further. Mr. Eliason asked if trey'd take some digital photos of old system. Bill said he'd do this. Bill submitted 2 invoices: one for his time up to now, and one for items he bought (cabling, connectors, etc.), Motion made, seconded, and unanimously approved to accept the invoices and to submit the invoices to the Selectmen's Office for payment. Web Site...Ir. Eliason apologized T leo new web site yet. Other matters and family matters have taken precedence. He is trying to get it done. Items to go on web site: Our Charter;Entire Town License; and perhaps the equipment layout. It may prove useful to other towns undergoing the process. It was mentioned hat many towns starting under- funded and put in under-qualified system and then realize they need more proper system. Jing added that many commumhe don't know or don't have expertiseto know what is