09/15/2004 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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ll reminded the Board that at the last MCAT meeting he had advised that while everything seems to be running okay with the equipment when the divider is open people in the back of the room cannot hear the sound. Bill said that Dave Carlson of Carlson Audio Visual, Inc. came,too measurements, and reviewed the situation. Bill advised that Dave Carlson is located Falmouth and did the audio in the Falmouth Selectmen's Room. Bill detailed the recommendations that Dave Carlson presented, one of which is to initially try to set the 3 rows of speakers at different levels and to add an anti-feedback box that cuts down on feedback problem. The anti-feedback box, with installation would cost approximately$1,000. Dave Carlson said if this doesn't work,thea we could go to step two, but this will probably work. (Copy o Carlson recommendation letter is attached to printed set of these minutes. Bill said neat item to be addressed is to run 2 more lines of wire to the outlet on the wall opposite the podium-side wall. Where are 2 microphone connectors on that far wall outlet. Cost would be approximately$300. Motion: Jinn Chisholm motioned that we allocate$500. to get the 2 wires in place at the wall outlet for the 2 microphone connectors; Lolita McCray seconded this motion; and It was unanimously passed. Motion: Jinn Chisholm motioned that we allocate $1,000 expenditure to add components to the existing system to control audiofeedback; Lolita McCray seconded this motion; and it was unanimously passed. GIS PROJECT Andy mentioned Eric Smith's July 28 memo to the Board of Selectmen wherein he was requesting 12,000 from money the County returned to Town. This was briefly discussed; Joyce advised Haat practically all departments sent requests but these have yet to be reviewed. However,this request would have no bearing on MCAT. Following brief discussion it was decided that MCAT would table GIS matter for the time being. David DeWeccbio.,Director MIS David advised that the wireless installation at the Tower going very well and electricians are probably clone right now. wireless Network group will be at Town Hall end of this weep or early part of next week for that installation; then testing will ran and then can cut off Merrimack. David then submitted 3 requests for funding: 1. Network Server and Software Upgrade to complement the Wireless Backbone ($18,916),, 2. Fire Dept. Conversion from Apple MAC Platform to windows 2003 Platform $ 1,949); and i 3. Permitting Software %User Based Fee for Fiscal 2005 ($25,000). i i Copies of the 3 written requests submitted are attached to the printed set of these minutes. These 3 requests were reviewed and discussed in great detail. Some of the highlights arc: * Requested items should fall within Town budget, but because of economic constraints not about to do so now. However,Joyce will bring to Selectmen for next budget, particularly in view of fact that with staff cutbacks the need for streamlining processes via this technology is critical. Town is a"'windows"environment so we're committed to Microsoft. Windows Server runs Exchange, which is e-mail program. o Fire Department needs a domain server; this could act as back-up if ours goes down.