4/12/2005 CABLE AND ADVANCED TECHNOLOGY COMMITTEE Minutes

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Report on the options available to Develop and Implement a Web-Based Intranet/Internet GIS' ("the Web-Based Intranet/Imemet GIS options report"). In summary, in order to provide GIS and the associated GIS data, in a truly interactive . environment, it is recommended that a World Wide Web-browser based GIS be developed and implemented. By funding this project, the Town would be able to roll our GIS data, including the new,updated data,to other Town employees and, ultimately, the general public. The Vendor's Proposals As previously mentioned the Town invited three (3) vendors to submit proposals for the development and implementation of a web-browser based GIS. These vendors are as follows: 1) Applied Geographies,;Inc (AGI), 2) Vector Eyes and 3) Camp Dresser & McKee, Inc. (CDM). The details of each vendor's proposal and the associated cost are provided in the Web-Based Intranet/Internet GIS options report. Overall, the Assistant Planner and the MIS Director were most impressed with CDM. lu addition, CDM was the lowest bidder. CDM also recently developed a similar site for the Town of Falmouth. The quote they provided for Mashpee was $11,600, although I have requested$12,000 to provide some built-in unexpected costs. The $12,000 would allow for the development and implementation of the web-browser based GIS. Please see pages 4-6 of the Web-Based Intranet/Internet GIS options report for more details about the CDM proposal. After the first year the only annual reoccurring costs would be $3,300 for data hosting costs, which can hopefully be integrated into the MIS Department Budget. Reason for Funding Request I .am seeking these funds because there is no dedicated Town-wide annual GIS budget. The existing monies for GIS-related functions are in two accounts held by the Assessing Department. The Assessing Department generally uses these funds to pay AGI for the annual updates to the Town's Assessing Maps. Training and software updates have also been utilized with these funds. In the Assessor's Capital account, which was the original account established to pay for the flyover and associated work to produce the Town's first GIS planimetric data in 1997, there was $4.303.38 remaining as of February 2004. in—the Assessor's-GIS—Grant account there was $11,205.14 as of April 2004 (The Town received a grant of +/- $14,000 to have our GIS' Assessor's data brought up to Mass GIS Level II standards. More information on these standards is available from the Planning Department.). Thus, the total amount of GIS-related funds available are $15,508.52 not including any more recent AGI work conducted for the Assessing Department. Thus., funding the web-browser GIS effort, going with the lowest bidder of CDM, would bring the total available GIS funds to below $4,000. This amount would likely not be enough to cover an additional year of work by AGI to update the Town's Assessor's Maps!!! I have mentioned already that funding was secured for the update to the Town's planimetric maps and digital orthophotos using the Cable account. I have tried seeking an alternative-funding source for the 2