2/11/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Discussion took place relative to the street-scape street-apecoordination w/Mashpee Commonsincluding lighting, landscaping,engineering, etc. It was stressed to PJ that the library Team is coordinating with the Commons team and that the parking lots will most likely be linked together for circulation and access ease. PJ was concerned about vehicles speeding through the library lot and pert aps speed bumps would be a good idea. It was explained that the goal would be to control and direct the traffic by mans of landscaped islands and it was agreed to use speed bumps as a last resort. PJ question hover the young adult section was going to be separated from the adjoining stairwell and slid recommend mend a full height barrier rather than a railing. • PJ requested access to the flat roof sections for leaf clearing. It was agreed that the operable windows will satisfy this requirement. • Discussion tools place relative to the Native American collection area in its current location. It was agreed that-the collection-area would be moved to an area where wall space was available and the current area would be used for other displays.. PJ questioned the size change of the windows from the front of the building to the rear of the building. Discussion took place.No action required, window s torn stay as is. • PJ requested no hard ceilings in the children's area. • PJ suggested looking for,and capturing as much storage as possible. • It was noted that the bathrooms have floor drains.No action required. • It was agreed the SR would take all of the comments and prepare design revisions to address the concerns.The revised design would be submitted to the committee and PJ for approval. PJ would prefer a CLQ and paper copy of the docs.Please do not send electronically. • PJ also needs a set of the %complete working drawings for review. • State funds will be dispersed as follows;3 0%at signing,of contract between M ashpee and Mate, o% at GC contract and building permit,3)o%at 7 % completion o f project and 10%after occupancy of project. 0 Monthly reports will be issued to PJ by OPM. Reports to include status narrative,schedule update, ' budget update, issues update,GC requisition and project invoices. * PJ questioned the projects Green building status. She noted that this project was in the pipeline prior to Executive Order 484 which does require certain compliance, but she would still Iike to sec the building be a responsible building. it was noted that the Team was looking at photovoltaics', geothermal systems as well as the building will be compliant with the Cape Light Compact. PJ caution to stay away from bamboo flooring. PJ closed the comments by saying that the overall impression that her folks gave was that the Mashpee Library project Team had its act together and the design was in very good shape. Meeting adjourned. These meeting minutes have been prepared by Pomroy Associates in the efforts to record to the best of our knowledge and recollection the discussions which took place at the meeting on January 30, 2008. If any persons in attendance at said meeting disagrees with the content, accuracy or the minutes are missing any information' please notify Richard W. Pomroy at Pomroy Associates immediately. Pomroy Associates—Mashpce Library, 1/30/08 Minutes Page 2 of