3/18/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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• SR presented building elevations with the PV's installed on the 2 lower roofs and includes a 19.4 Kw system. SG voiced a concern regarding h ow the PV's would loolk on the roof(should PV's be added to the center higher roof section, can the roof shingle color match the PV system), it was agreed that the roof Iines would be looked at relative to the PV's. 0 SR questioned the committee's view on low maintenance PVC trim. The committee agreed with the product. IG questioned whether alternative exterior materials where being looked at for cost reduction measures. SR reported that JSR was considering areas where alternate materials could be used, but would prefer to what until after the DD estimate is complete. - ► discussion on the current schedule to place relative to the design development.SR reported that the MEP's are in good shape at this time and the other areas may be a hit behind schedule. However, SR. does not want to push back the schedule at this time. • SR will send the revised plans to Patience Jackson after the current comments are addressed. . Furniture—3 S to prepare preliminary counts and cost ranges for furniture.No action. HD indicated that there are many furniture items (shelves in particular)which could be re-used at the new facility. SC indicated that he had already prepared an inventory of the existing furniture and will forward it to SR. . Equipment—It was agreed that HD would get together with David I elvecchio l ashpee IT to begin programming the IT and equipment needs for the new building. IG questioned whether security cameras were included in the project. SR will look into. . Project Action Log—RP produced the current action log.No discussion. 7. Project Budget—RP produced a copy of the current Development Budget. The IAB will be used to trach the budget as line item changes and adjustments are made daring the design and bidding phase. once the design is complete and the bids are received the majority of lures items in the budget will be locked.RP requested to get copies of all project invoices paid and accounting against the-project up to this point in efforts to properly account for all expenses.RP also asked for information relative to hove JSR's invoicing had been paid during the early stages. CL to get copies of everything for RP. SG reported that the State had not finalized the additional 15%of grant monies which,could mean an additional 82,366.00 to the projet. RP questioned the evolution of these additional grant monies and if it was in the current budget plans.More discussion necessary. . HazMat Survey—RP presented a draft HazMat survey for bidding purposes and asked for comments back. . Temporary Library Update—CL reported that bids were received and the cost would be approximately $20.00-per sq ft per year.Much discussion took place relative to the cost,the move time,the rationale of moving before next fall and the needs of the space. CL to greet with the potential successful bidder and report back to the committee. P and SR cautioned the committee in the sense that any type of move or demolition of the existing building i .a gamble iintil the bids have been received and we know that the project is moving forward. 1 . Next Meeting—It was agreed that the next meeting would be held on Tuesday, lurch 18,2008 at 1: pm in leau of Wednesday, March 19,2005 as scheduled.All other meetigs going would remain as scheduled. Meeting adjoumed. These meeting minutes have been prepared by Pomroy Associates in the efforts to record to the best of our knowledge and recollection the discussions which took place at the meeting on February 20, 2008. If any persons in attendance at said meeting disagrees with the content; accuracy or the minutes are missing any inforrnationl please notify Richard W.Pomroy at Pomroy,Associates immediately. Pomroy Associates--Mashpee Libr ry,315108 Minutes Page 2 of