3/18/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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t �wvr.r.....-xx..�+rMrx..�...- i...�...T-...,..,.- ♦w�.�*x.rx w . x .-A y - `-•_kS MENWk r' —� - �= _ 111 lage Place 1448 rTurnpi e Street,Suite 2-11 South Easton,MA 0:2375 1 T SOB/238-5040 F 508/238-5042 s associa es www,pomroyassociates.com Mashpee Public Libram.Project Mee��ng_Minutes March , 2008, 1:3 pm Town Qf rcials Present Joyce Mason [ ],Rend Read[X],Catherine Laurent[X],Helene I eFoe[X] Committee Members Presenf Steve Cook,Chairman [X],Iry Goldberg,Vice Chairman [X],Janice Mills,,Clerk[ �, Joe B Tait [ ],Sheldon Gilbert[X],Tricia Parolski[ ],Kevin Shackett[ ,Eugene Smargon [ . Recordinz SecrelaryPresent Jean Giliberti [ ] e i n_Team Preseni-J.Stewart Roberts `JSR", Garcia G l s a DSou a iffOGD12 Stewart Roberts[X],Ed Galuska[.. ,Carlos DeSousa [ ], Chris Garcia[ ],Keith Bould [ ] Management Team Present—Pomrov Associates " #" Richard Poroy [C], Carolyn Gelsi [ ] enda 1. Approval of Meeting Minutes for 2/20/08. SG noted that Item#'3 of the minutes should identify "Option#5"not"Option#3"for the chosen HVAC system. RP agreed that the minute was in error and should read"Option # .Approved with the previous correction noted. 2. Site Engineering — 0 SR reported that GGD is underway with the civil work and will make a presentation to the committee t the next meeting.It was agreed that the committee would review the work at this and then bring 1 .la tepee Commons on board for coordination and continuity issues. RP will set up a meeting with Gf ,MC and PA post the 3/19/08 committee meetin 3. Building Design/Plan Update- 0 HID reported that she liked the revisions made over the last week or so and that the-e-mail communication of revisions and proposed modifications was working well. • SR presented current plan which reflects the HD's comments over the last Several weeks. SR reported that the revised plan was based upon the neve Building Code which allowed 1 less stairway but did required more structural steel seismic bracing. SR cautioned the committee that if the new Building Code was not enacted soon that we would have to go back for re-design of which the most serious impact would be in adding in the additional emergency stair and offsetting the associated square footage.RP suggested that the Team agree on a drop dead date to decide with code to design by. The team agreed to establish 3131108 as this date to decide. 0 CL indicated the MFD indicated that they would require unrestricted access on all sides of the building as the Use Group was A3.This would mean no parking would be allowed in front or at the rear of the facility which would block emergency access to the building. CL to discuss further with WD. • SR indicated that a code-review with local officials will be essential in'the very near future, • Additional comments are as follows; it teras agreed to provide 2 'book drops in rear and:try t provide the same in the front,HD indicated that small under table recycle bias will be used so separate room is not necessary, SR will try to increase the size of the first floorjanitors closet and eliminate the chase in the same area,HD requested that the 2nd floor Reference Desk be semi circular to accommodate 2 persons facing the same direction,the committee has requested SR to locate a much storage as possible, Po roy Associates—1 lashpee Library,315/08 Minutes Page l o`