8/4/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Fire Substation## continued I e elo rnent Bud et...No changes except the ered its from Change Order#4. Rick said he has mentioned to Chief Baker that furnishings to be considered are to be brought to this Committee for review, Invoices...Following-invoices were submitted for approval for payment; 0 $176,3672.45 —Barbato Construction • 43225.00—Kurland van Voorhis • 3,500.00—Pomroy Associates • 25000.00—Ernie Vlrgilo 0 1,780.00—Briggs Engineering Motion; Janice Mills motioned that the 5 invoices submitted be approved for payment; Irving Goldberg seconded this motion; and it was unanimously approved. Library Proi.ect Rick Pomroy provided the Committee with a project update on the Library, which is attached to the printed set of these minutes. Rick explained they expect to get set of documents from Stewart Roberts on Wednesday so he proposed moving the subcommittee meeting from August 6 to August 13. Rick will send the subcommittee the front-end document and also the specs when received from Stewart so they can review thein prior to the August 13 meeting. Catherine suggested Rick check on the schedule dates because generally we don't like to advertise anything until we hac the final plans. Rick said we are looking at a cost of about$2,200 for remediation in the old building, leo asbestos. will all be in the demo specification. Steve Cook said that according to Shelly the bond hill passed through the House and the Senate and is on the Governor's desk for signature. Gene asked: what happens if we go over budget? Rick said there are some thugs like not finishing the community center, cutting back on landscaping, etc. He said in other words build it and thea finish it at a later time and the state will accept that as an alternative but it is not their first choice. Rick said the architect has done a great job in designing and Rick feels good about the budget numbers. He added that the plans will be designed and architect will shell out proposal that the subs purchase materials and store in a bonded warehouse and Town will pay for the hard materials now and we could win doing this pro-active approach. Ma hpee Commons, greement reached on who is doing what. Subcommittee agreed also to go along with what i la.shpee Commons granted with regarding to the parking. Invoices...Following invoices were submitted for approval for payment: 1. $26,188.50—J. Stewart Roberts 2, 6,300.00.—Pomroy Associates 3. 1,600.00—Diversified Environmental Motion: Kevin Shaekett motioned that the invoices presented be approved for payment; Gene Smar on seconded this motion; and it was unanimously approved. Steve Cook informed Rick that the Friends need to know cost of benches and having bricks installed. Rick said benches will be by owner;briefs will go in by contractor. bricks will be Dose with sand and then picked up; printed; and installed. Rick exited the meeting at 7.45 p.m. z