10/2/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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1lashpee Planning and Construction Committee Minutes of Meeting Held Thursday,October 2,2008 Meeting Room 2 Committee Members Present: Steve Cook,Irving Goldberg,Joe Krait,Devin Shackett,.Eugene Smargon, Sheldon Gilbert,and Janice Mills. Absent: Tricia Parolski Ex Officio Member). Also Present: Catherine Laurent, DPW Rick Poroy, Pomroy Associates Audience: Nancy Soderberg—Back-Lip Liaison, Library Trustees Chairrrnan Steve Cook called the meeting to order at 6:35 p.m. Steve noted that the meeting originally convened at 5:15 p.m. and then we had a tour at 5:30 p.m. of Fire Station . .urian I ehrl of the Ma tepee Enterprise was at the tour. Ap roval of Minutes Janice Mills motioned to accept the minutes of the Meeting of September 2,2008; Devin Shackett seconded the motion; and the motion was unanimously approved. Fire Substation#2 Rick Pomroy provided a written project update to the Committee(copy attached to the printed set of these minutes). Reek pointed out that at the last meeting of this Committee the completion deadline of the project was extended to September 12. Rick said the building was substantially completed on September 12 but we made sure we had an overlap to have insurance covering the building. The Substantial Completion was issued September 17; and Certificate of Occupancy was issued September 26. Outstanding items... Couple of light fixtures to be replaced and this 1s to be done next week. IT installation needs to be inspected. Antennae for the band radios cane in broken;they were returned to be replaced. Washouts/lands n g Rick explained that there are a couple of washouts,which he said are normal. Ile said roof run-off in couple of spots will have to be taken care of. Rick said the architect originally designed long overhangs which were cut back to save costs. Gutters never got tied into new type of drainage. Since landscaping is under DPW, it is a Town responsibility to take care of this washout problem. Rick pointed out that a lot of money was saved by going this route. DCAM' REPORTS...Rick said these reports must be filled out and grades the different contractors. �Ie said the reports are requifed by lave and filed with the Massachusetts Department of Capital Asset Management. He explained that when he researches contractors and subs this is one of the resources he cheeks out as well. Rick said for this project he sees no reason to-riot give excellent rating to the contractors,with the exception of one sub. Rick will complete the reports and forward them to Joyce Mason. The consensus of the Committee was that prior to Rick forwarding the reports to Joyce,he should it t let the Committee review then. Motion: Gene Smargon motioned that the Committee should see the DCAM reports before submitting to Joyce Mason;Janice Mills seconded the motion; and it was unanimously passed.