10/2/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Fire Substation# ontinued Protest Letter...Rick advised that Bayside said they made mistake in estimate of the work. Rick had a meeting with them 3 to 4 weeks ago and Rene'was in attendance at that meeting. Rick recommended t Bayside that they complete the work and subr' it under protest. They did,cornplete the work and issued letter of protest. Rick said that Bayside was about below the other bidders and said if he felt he made a mistake or wanted to withdraw his bid...but Bayside said"no"", he was proceeding with the hid. The final invoice is being submitted now under protest. The consensus of the Committee was that Town Counsel should be contacted to confirm final invoice should be paid in full in view of protest. Catherine will contact Town Counsel. Securijy Alarm S stern...Catherine said that 'in view ofeconomic situation and since Fire Station#2 not 'staffed right now Chief Baker has suggested installing some type of security alarm system. Catherine will look into pricing on security alarm system. Guarantees/Warranties...Gene asr ed about guarantees/warranties and Rick responded that we-have warranty for a year from the September 17,2008 substantial completion slate, Invoices...Following invoices were submitted for payment: 1. $4X5.00—Durland Van Voorhees 2. 3,500.00—Pomroy Associates 3. $2X0. —Ernie Virgilio 4. 8,074,1.1 —Robert A.Maffei r �, /4s II -Robert r .Maffei . 8,074.11 - Robert A.Maffei 7. 15213.50—Robert A.Maffei question was raised regarding the $1,213.50 Maffei charge. Rick and Catherine explained that this was for site work that had to be done before Maffei could start their landscape work. Rick explained that there is always a gap between site work done by a site contractor and by a landscaper. Basically,what a landscaper requires is a more"finished"'product in order to do landscaping. This is normal, Motion: Joe Bralt motioned that the 7 invoices presented be accepted for payment; Eugene Smargon seconded this motion; and it was unanimously approved. Invoice....B rbato Construction Co. - $95!P745-95- Motion: 95745.95.Motion: Sheldon Gilbert motioned that we accept for payment the$95,745.95 invoice presented subject to IT Inspection approval and Town Counsel approving payment of the invoice submitted under protest;Irving Goldberg seconded this motion-, and It was unanimously approved. LibraPro`pct Rick Pomroy provided the Committee with a project update on the Library,which is attached to the printed set of these minutes. Discussion included the following: • About 100 Filed sub bids came in. Rick said he will do research and would like to make recommendation to this Committee at October 28 meeting. Rick worked with Rene' and Material Testing Bids went out. Steve Cook gave Committee Donation Brick Details...Sheet attached to printed set of these minutes. If all 480 bricks not sold,then those bricks could be engraved by the Friends of the Library. Sheldon Gilbert said that originally the Friends also looked at"pavers"and is there way to put these pavers somewhere else? Rick said only brick-paved area is what he suggested. • Steve Cook went to the Green Design Center in 1lashpee Commons and got a suggestion for Loll Park Bench. A copy of the ad for the bench was given to the Committee and is attached to the printed set of these minutes. It was the consensus of the Committee that black would be a better color choice for the bench rather than white. Black won't show dirt; plus deters graffiti. Stere said he will discuss with Barbaralotaris. Also it was noted that if they go with a plaque .identifying it is from reusable materials that should be placed in a separate area from donor plaque display. 2