10/2/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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i 1J11111age Place 1448 Turnpike Street,Suite -11 South lla tan,MA 02375 1 T 508/238-5040 1 F 508/238-5 ori '0 . P� associateTs www.pomroyassociates.com Mabee Public Lira ProLect - Donation Brick Summa September beer 1 , Zoo To; The Mashpee Planning and Construction Committee From: Richard W.Pomroy Subject; Library Donation Bricks Currently the brick paving design incorporates 2double rows of donation bricks on either side of the rear entrance walk and there are a total of 480 possible donation bricks in the designated areas. Our research has shown that the most economical and efficient way to undertake this donation program is to purchase the donation bricks from the manufacturer pre-engraved and have therm installed as part of the project. The bricks specified are a Stiles & Hart paver which is manufactured locally in Bridgewater, MA. Stiles & Hart offers a Donation Brief Program wherein they work with the group to arrange and organize the engraving prior to installation and they deliver the brick to the project. Stiles & Hart would meed the engraving order no less than 8 weeks prior to the scheduled install date and then the brick could be installed as part of the project. They can also engrave and deliver after the install date, but the Town would need to provide the labor associated with the installation. Stiles and Hart charges $2,1.00 per brick for the brick, engraving and delivery. The cost to install the " asphalt base, " asphalt setting bed, brick installation, profit and overhead is estimated at approximately $4.50 per brick. Therefore the total cost of the donation bricks including the labor to install therm as part of the project is $25.50. In comparison; the same paver installed without the engraving feature would be approximately $6.00 per brief. I have spoken with the sales rep at Stiles & Hart (Devin Barry) and Kevin has seen donation brief programs range in donation from $45.00 per brick on the low end and $200.00 per brick on the high end. He also indicated that most effective donation programs have targeted donations in the $100.00 or less area. As stated earlier; it appears that the most effective way to get this done would be to have as many of the donation bricks as possible engraved prior to installation. To accomplish this and make sure that we have bricks for installation, I would recommend that the brick paver be provided By Owner and installed by the Contractor. The project specifications can be modified to reflect this during the bidding period through addenda. The contractor would be responsible for the preparation of the area and installation of the paver and the owner mould be responsible for providing the paver. The exact deadline for the material to be delivered to the project will not be determined until after the GC is awarded, but I would expect that the pavers would be one f the last items installed on the project and the material would creed to be onsite by the encs of September 2009. This would mean that the supplier would need the engraving particulars no latter than the end of Jure 2009 to be on-the safe side. This would give the Friends a full 8 -months of campaigning if they started on November 1, 200 8. I would not recommend starting the campaign until after the bids are in. We should discuss this at our meeting on 9/17/08 in efforts to finalize this and make any modifications to the plans if necessary. Pomroy Associates—M shpee Library,Donation Bricks Page 1 of 1