12/4/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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TOWN OF MASHPEE PLANNING & CONSTRUCTION COMMITTEE Minutes of the Meeting f Thursday, December 4, 2008 Committee Members Present: Members Absent: Also Present: Devin Shackett Steve cook Joyce Mason, Torn Manager ,Joe Bralt Iry Goldberg Catherine Laurent, Dir. DPW Janice Mills Tricia Parolski Rick Pomroy, Project Manager Sheldon Gilbert Helene DeFoe, Library Director Eugene Smargon Nancy Soderfeld, Library Friends The meeting was called to order at 6:45 Poll. LIBRARY Y l ashpee Library Pr ject Manager Rick Pomroy distributed copies of his project update agenda to the committee members (see Attachment A). Highlights from his update include the following - Protocol for the Library Project. Dick Pomroy stated that Catherine Laurent has been designated the point of contact for all communications, both from this commiftee to the town, and from the town to the committee. Any and all questions/concerns regarding the library building project will go through Catherine Laurent to Rick Pomroy, who will disseminate the information to the appropriate project team member. Access to the site. The library building site will be fenced off shortly. No one unauthorized by the contractor will be allowed on the site. Access limitation will be posted at the site. -DEED Certification. A waste management plan has not yet been received from the contractor. This plan dictates how the waste is handled throughout the project, from demolition, tree clearing, and removal of wood chips, which are considered recyclable material. The contractor cannot start demolition until the waste management plan is approved and in place.- Architect Roberts has indicated that the LEED certification process is taking much more time than originally anticipated, and the $20,000 allocated for his time on LEED certification may need to be revisited. i open Issues. Interior signage: the Friends of the Library gaup is looking ing for direction from this committee regarding the use of interior memorial plaques. The Friends want to ensure that the process is fully coordinated in order to avoid ending up with a hodge podge of plaques and signs. - Room Naming —Catherine Laurent. Catherine Laurent stated that the Friends of the Library are creating an endowment for the neva library, and the question was raised by the library subcommittee as to how the Planning and Construction committee wants the Friends' contributions to be designated, i.e., memorial plaques, or furnishings. Joyce Mason stated that the Town has approved $5,500,000 toward the new library, and that these funds will be available for furnishings, and added that the taxpayers should not worry that their tax money will be used for memorial plaques. The cornmittee agreed that the room-naming donors' contributions should be used for the. enhancement of library services, and not furnishings. Discussion then followed as to whether there should be one lame.brass plaque at the entrance to the library, naming all donors, or individual smaller memorial plaques at the entryway to the 12 donor-designated t