12/4/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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r areas in the library, or both. The 12 locations within the library designated for possible donor room-naming are: Children's library Adult Fiction - Seat events/Com rn unity R.00m -Adult Ikon-Fiction Browsing New Books Area Group Study Areas (2) Circulation Desk Area - Periodicals Section Young Adult Area - Reading Living Room - Native People's Collection Eugene Smargon stated that he was not in favor of having 12 plaques located throughout the library, but rather favored one major plaque at the library entrance, naming all donors. Discussion followed. Sheldon Gilbert made a motion that the committee approve a limited number of small room- naming plaques; that the plaques themselves be under the jurisdiction of the Planning Construction Committee as to size, manufacture and wording, recognizing that "In memory of is a legitimate subject; and that a larger plaque be placed at the entrance to the library, recognizing all other major donors. It should be rade clear to donors of the Friends endowment fund that the monies are to be used toward the enhancement of library services, and not furnishings. 'Janice Dills seconded the motion. Eugene Smar on opposed. The motion carried. Next Planning & construct'ln Committee Meeting The next meeting of the P & C committee was scheduled for the second Thursday in January, 01/08/09, at 6:30 Phil. Thereafter, all meetings in 2009 will be held on the first Thursday of each month. Invoice Approvals Catherine Laurent presented the following three invoices for approval by the Committee: J. Stewart Roberts 9,512.00 Pomroy Associates $16,200.00 Project Dog $151669-80. It was moved, seconded and unanimously passed that the committee approve payment of the above three invoices. FIRE STATION Project Manager Rick Pomroy distributed copies of his project update agenda to the committee members (see Attachment . Highlights from his update include the following* -Wireless Access Antenna., There is a problem. The original plan was for an antenna to be mounted on the building, but it will not reach the height necessary to receive clear communications. Three options are being considered for the required 60 +/-foot antenna: (1) install a cell tower; use the existing cell tower located at Industrial Park; erect a telephone pole and attach the existing antenna to the-pole -Vehicle Exhaust Recovery system. Bayside Electric, the original contract electrician, hagone out of business. Catherine Laurent will forward to Rick Pomroy the contact information for the electrician used by the town. Pommy Associates Additional services Request(see Attachment e . In a letter dated 12101/08, Rick Pornroy stated that Pomroy Associates found themselves in a position where they had provided the town with services far in excess of the original contract agreement. 2