12/4/2008 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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r The letter itemizes the additional services, and requests approval of payment of an additional $16,200 to cover the 120 hours of additional time over 18 months, at the Project Management billing rate of$135.00 per hour. Catherine Laurent stated that the additional 120 hours was about 1/3 of the extra time that PA actually put in. Joyce Mason concurred, and stated that she fully supported the Pomroy Associates request. ti It was roved} seconded and unanimously passed that the committee approve as requested the payment of an additional $16,200, which will come out of the contingency fund, to Pomroy Associates for the extra 120 hours of service they provided to the town for the completion of the Fire Station #2 project. Project Budget(see Attachment D for updated budget) - Rick Pomroy stated that a 911 phone line has been added, since Fire station #2 is not manned 2417. A radio charger has,also been added. - The general contingency fund figure of$240,994.42 as of 11/30/08, noted in the budget, will be reduced by the approved $16,200 additional payment to Pomroy Associates. Catherine Laurent presented the following invoi a for approval by the committee:' -W.B. Mason for furniture ,1 36.39, - J.Ste art Roberts $ 525.00 - Barbado $ 31000.00 I4 - L.W. Bills 2 payments $26,439.00 and $958.60 - Motorola $ 543.72 - Atlantic Broom $ 181-23 It was roved,'seconded and passed that the commiftee approve payment f the above presented invoices. Review of Plaque Design. Catherine Laurent presented a plaque design for review and approval of the correct spelling of their naives. The plaque will be installed on the outside of the building. Sheldon Gilbert suggested that the Town Seal be added to the face of the plaque. It was moved, seconded and passed that the committee approve the plaque design for the Fire station #2, with the suggestion that the Town consider the possible addition of the Town Seal to the plaque. FUEL DEPOT— DP Status of Project Catherine Laurent reported that most of the site work is completed. Confirmation was received of deliverer of the tank on 1/08/09. Catherine stated that the tank should be up and running by February, 2009. Change Order#1 There has been one change order in the fence design. There are two gates for vehicles t drive through: and on a test run with a ladder truck it was determined that some adjustments were needed in order to accommodate their turning. Therefore, instead of a 20 ft. gate and a 12 ft. gate, there will be two 20 ft. gates, at an additional cost of under $3000. A ,action was ,Wade, seconded and passed that the c mmittee approve Change Order#1, the installation of two 20 ft. gates,, at ars additional cost of approximately $3000. 3