6/1/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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r Libra . r je t. continued Book Management System...The NELINET proposal submitted to the Committee(attached to the printed set of these minutes) in the amount of$43,545 was discussed. Motion: Sheldon Gilbert motioned to accept as proposed the book management system and to ask Town Manager to solicit bids for the system as laid out in the proposal;Janice Mills seconded this motion and it was unanimously approved. Development ment Bud et,,,The current budget was reviewed and shows the contingency fund amount is $555,186asofMay3O, 2009. Steve Cook suggested that the items that were done(such as the move)be removed from the budget and zeroed out. Rick said next month he will give a report on how much was spent for line items and thea we'll have actual expenditures shoving. Furniture...J, Stewart Roberts is gather*ng furniture samples. Sheller asked whether we can have access to catalog source just to see all options that are available. Shelly repeatedly said that Stewart Roberts doing great job for us in showing furniture out there,but we'd just like to see all that's available. Janice Mills suggested that sometimes vendors all show their wares at convention-type showings; and also asked what about design houses. Donation wall...The Committee reviewed the:Friend's suggestion for the donation wall and consensus was to go back to the Friends to see if a resolution can be reached with the limitation of size of the wall at square feet. It was suggested that the Friends may want to look at washed stone with plaques,but you cannot differentiate donor amounts on this type of wall, Motion: Janice Mills motioned to set up a meeting with the Friends of the Mashpee Library and Planning and Construction Committee to discuss donation wall pians; Joe gait seconded this motion; and it was unanimously passu. Time Capsule - Steve Cook said the Board of Library Trustees presented a proposal For a Time Capsule to be placed in the new library building. Because of a number of factors, such as costs and time lag delays,the Subcommittee decided to place the.Time Capsule outside in a vault with a plaque at the flag pole. Steve advised that Jane Dolan said rather than placing outside,they were looking to put Time Capsule furniture inside and Steve asked Jane Dolan to present what is going to go in the Time Capsule,as well as the Time Capsule furniture being proposed. Rick Pornroy commented that they do make nice Time Capsule Furniture. Invoices...Following invoices were submitted for approval for payment and Rick f mroy stipulated that although being approved for payment the check to Buf`tree will not be released until all Payroll Certificates have been received. $437,595.65 - Buhr a Bldg.Co. 221140.85—J. Stewart Roberts invoices) 17,510.85,---Fomroy Associates • 992.25—UTS of Mass. 250,00—Outback Engineer Motion: Irving Goldberg motioned that the 7 invoices presented be accepted for payment;Janice Mills seconded this emotion; and it was unanimously approved. Helene DeFoe,Ri