7/2/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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a F' Lrbrar Pr ,ct(continued) Book-Management System....Rick Po r y advised that one bice was received and that was from 3M. He said the bid cane in 2 actions—base bid for$49,1 2 and a 3-year maintenance cost of$12,3 96. Rick said he called the 3M representative because Rick questions a$4,000 maintenance/year cost for a$50,000 system. The rep will get back to us and Rick will present this to the Committee next month. Development Budget... Rick advised that a telephone system was planned for in the project but since the Town is planning an over-all telephone system then savings in the Development Budget will be reflected next month. Pavers...Catherine Laurent will check to see what size is to be ordered. Donation Wall...Steve Cook informed the Committee that the subcommittee had a meeting with Barbara l otarius,President of the Friends of the Library,and they put together a wall with stars. He said they are looking at a black slate backing and the stars would be affixed to the black slate. Steve shoved a sample f what the slate would look like. He said Vermont Structural Slate Company would probably be the vendor. Catherine Laurent is going to set up a meeting to finalize the details. Catherine added that the Friend's will be responsible for purchasing the stars and for having thea engraved. Invoices...The following invoices were submitted for approval for payment. • $468,499.15 - Buffiree Bldg.Co, 1 4,33 6.15–Johnson Roberts invoices) 171510,51 –Pon roy Associates Motion: Sheldon Gilbert motioned that the 4 invoices presented be accepted for payment;Janice Mills seconded this motion; and It was unanimously approved. Helene DeFoe,Rick Pomroy and Jane Dolan exited the meeting. Fire Substation## Invoice,,,Catherine Laurent submitted 2 invoices for approval totaling$582.57. She-said one is for wiring for the phone;and the other is for 2 trash cans: GGE Systems -$480. Clean cut Solutions- 102-57 .lotion: Janice lulls motioned that the 2 invoice presented be accepted for payment; Sheldon Gilbert seconded this motion; and it was unanimously approved. Discussion Capital Projects::Catherine said that 2 projects were approved for funding: 0 Building Needs Surrey–still on-going;and • Town Surveillance at 5 locations. Catherine will provide update on this at this Committee's meeting next month. Energy Committee...Catherine provided an update entitled"'Mashpee Alternative Energy Progress". copy of this update is attached to the printed set of these minutes. In reviewing and discussing this update the question was asked as to how much energy is used at Town buildings. Catherine will ask Toni Mayo for a report showing this data and will provide it at next month's meeting.