8/6/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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L16 Mashpee Planning and Construction Committee Minutes of Meeting Held'Thursday,August 6,2009 Meeting doom 3 Committee Members Present: Steve Cook,Irving Goldberg, Janice Mills,Eugene Smargon,and Joe Brait. Absent: Sheldon Gilbert,and Tricia Parol ski Officio Member). Also Present: Catherine Laurent, fw Rick ornroy,Pomroy Associates Helene DeFoel,Library Director Jane Dolan—Liaison,Library Trustees Audience: Mr. L .J.Ellis Mr.Michael Kelley Chairman Steve Cook called the meeting to order at 6:30 p.m. Approval of Minutes Janice Mills motioned to accept the minutes of the Meeting of July 2,2009;Irving Goldberg seconded the motion; and the motion was passed,with Eugene S argon and Joe Trait abstaining. Library Project Rick Pomroy provided a written update on the Library project and each item was discussed in detail. copy of the written update is attached to the printed set of these minutes. fglights of portions of the discussion include the following: • Rick said he is excited that the transformer is coning. 4 • Rick pointed out that August is going to be a very busy month. Being able to sheetroek on September l is a good sign since that shows we will be a month behind schedule and.now Buf r e will be able to provide a make-up schedule. Rick said he is confident we can get the project back on schedule and lufree will give a rough schedule and critical path schedule. • Rick explained that at this stage,he needs undivided attention of the project team and Rick therefore recommended to the Planning and Construction Committee that we either forego Subcommittee monthly meeti gs or reschedule for a different time or on an as-needed bads. Rick emphasized.that the Subcommittee is always more than welcome to Borne to the site,but at this stage the contractor has to be really focused on the construction. There was a lengthy discussion back and forth with suggestions of having architect come to meeting earlier than ten o'clock; changing time of construction meeting; or changing Subcommittee meeting schedule. It was finally agreed to change the Subcommittee meeting time to 9 a.m. for their August o"' meeting and to meet on an as-needed basis. a Mashpee Commons will be doing the installation of the curbing after Labor Day. On the sketch provided by Rick and attached to the printed set of these minutes,Rick pointed out that the parking space designated"open'will be terpoarily left open for NStar to get in and out but once the transformer is delivered then curbing will go in and the space designated as a parking space. 0 Even though Mashpee Commons doing the curbing,Rick asked Emerald Excavation to do the layout for the curbing and to Monitor the curb installation to ensure it is going'in at the right elevations. Rick said it will probably take 2 Emerald Excavation staff working one-half a day each for this assignment.