11/5/2009 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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ti I . Condition of Site at Turnover—Discussion on options for sod,grading along east side of pToperty, etc. . Project Changes--See attached PCO report. Presentation of CO .Discussion on new and open PC 's. 7. Book Management System —- Conversion station is being delivered to Helene on 1211/09. All other components will be shipped to the temp Library no later than.laniary 30th, . DEED—Nothing to report at this time. . MCLP Coordination—MCLP completed its road widening and curbing work. We understand that they intend to resurface the top around the same time that we install our top coat of pavement on the library site.No more information is available on this at this time.Discussion on MCP's work and additional grading. 10. Library Phone System—System has been ordered,waiting for the vendor and I Iashpee IT to get the phone lines installed and activated.'fhis will be a problem soon if the lines are not activated. It. Furniture Design — See attached summary. Delivery and install start date for the book stacks and large millwork pieces is set for 1/25/10 for the stacks and 2/10/10 for the furniture and rnillworl. 1 . NMLC —NBLUs Patience Jackson toured the facility on 10/27. Monthly reports are being submitted timely and no issues to report. PA will be submitting the % completion request by the end of the day 11/6/09. 1lashpee has completed the financial side and the full package will be assembled by P . No other issues to report. 1 . Payroll Certificates—All payroll certificates are up to date at this time through the end of September 09. 14. Open Owner Issues at This Time—'wireless Antenna and Internet Service--David l e thio; Telephone Lines and Service —favid elecchio; CATV Service— Catherine Laurent; Brick Donation Pavers —Name pavers delivered 1009,blank pavers outstanding but expected by end of week. t , Project Budget--See current Budget Report 10/3 1/09. 16. Project Invoices—Presentation 17. Next t Scheduled Meeting—December er ,2009 :`` `` 18. open Discussion I� r Pornroy Associates—Project Update-Library— 1.1/5/09 pdate Meeting Agenda Page 2 of.