1/7/2010 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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a Tillage Piave 1448 Turnpike Street,SuitO 2--11 South Easton,MA 02375 1 T 508/238-5040 I F 508/238-5042 Fr associ.ates www.p ror ss slat s.com ...�..Y.....,.,......�......................�..�, ...r......... 4Y........___.�.M.r......._. --,..........-- - -�.��......---__--. ,w........ ...-.-...—Nw..a..�.-.........w..........r�._..�y.�w—..�—..4..w.w..—.-�—..4�-....,..Y...........�.....K.....�..�.L.. ...�....�4�,-.... _ _.��........�..... ..� ti Masheee Lar Project Update -Meeting n 'a - January 7, 2010 6;30pm Town , ficials Present Joyce Mason ] .en Read [ ] Catherine Laurent C ] Helene DeFoe [ ] ommil ee Members Present Steve Cook,Chairman� ]�Iry Goldberg,Nice Chairman Janice Mills,Clerk C ]> Joe Krait[ ,DJ Ellis [ �, Sheldon Gilbert[ ,Tricia Parols i [ ],Eugene Smarcron[ ]. Manygement Team Presen , Richard P o ro [ ], Taylor MacDonald Agenda 1. December 09 Activities — Sub-committee meeting was held on 12/10. Construction meetings were held on 12/10, 12/17 and 12/24. PA conducted coordination meetings with Maslip e IT on 12/3, Mashpee's phone vendor on 1214 and Mashpee's sign vendor on 12131. Mashpee FD performed n official inspection on 12/17 and Chief Baker toured the fiiclllty on 1213 Progress for the month consisted of;-EXTERIOR — Brick pavers-when weather permitted, the entrance columns were erected, the siding staining was completed, the East property line was dressed up and mulched and the site lighting was installed. INTERIOR — The interior finishes continued and the majority of wort consisted of millwork and flooring. All lighting fixtures have been installed the fire alarm has been completed and rung out, plumbing fixtures installed and the sprinkler system was completed. The HVAC controls were also installed and the entire system was balanced. . Projected January 10 Activities—Sub-committee meetiners are scheduled for 1/7 and 1/21. During the month of January we expect that all interior work will he complete and punch list inspections will have taken place. We will have also expected that a Certificate of Occupancy will have been issued and equipment training sessions have begun. During January, the tuns-over packages for the owner will be reviewed and assembled. 4 .Also during the month we expect final testing and adjusting of the systems to take place. We expect to see the Owner's book stack t be delivered towards the end of the-month and installation to begin immediately. Also during the month we. expect the Owner's permanent phone service to be active and the security system operational. . Construction Schedule — The contractor will not meet the January 8th Substantial Completion deadline. B ffkree has requested an extension of the deadline to January 2 , 2010 with a 100% completion by mid February 2.01 . Discussion on this issue is necessary as the contract deadline is January 8, 201 . 4. Substantial Completion — The Owner should be prepared for this date. The contractor will still be in the building, but for all intensive purposes the building responsibility falls on the Owner. All of the systems will be up and running and the building will be secure but we recommend that the building insurance is something which should be finalized before Substantial Completion. 5. Project Changes—Presentation of CO 4 6. S ce attached KUM report. Discussion on new.and open PCO s. . Book Management System -R Helene and staff are under way with the boob conversion process. All other operational components will be shipped to the temp Library no later than January t'. 7. LEED — No new information at this time. Final submission will be made to the USGBC after construction completion. Pommy Associates—Proieet Update-Library— 1/7/10 Update Meeting Agenda Pale 1 of i