2/25/2010 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Shelving Issues 0 Helene advised that the Technical Librarian and the Children's Librarian were at the new building and they felt that the shelving was skimpy. While they were here,Tucker was also in the building and told them where shelving could be added, • Doors have to be added to the open shelving in the children's area, • Children's Librarian said she has enough room to hold 3 bags in current location; shelving here is inadequate. Steve Cook said they will get pricing on doing the extra shelving. Invoices The following 10 invoices were submitted for approval for payment. Rick recommended that the Committee approve the Buffiree invoice but Rick will hold the check until Enid-month. The Committee agreed to this recommendation. • $300!0763.16- Buffiree Bldg.Co. • 255400.00—Pomroy Associates • 6,870.00—Tucker Library Interiors * 159,542.40-woren Company 6,812.85—J'ohnson-Roberts 7,974.00—Ricoh • 1,000.00—3M 2 invoices) 31t084.00—Direct Network Services invoices) Motion:Janice Mills motioned that the 10 invoices presented be accepted for payment; Gene Smargon seconded this motion; and it was unanimously approved. Next full Committee Me tin ...Tuesday,March 2 ,201 o at 6:30 p.m,at new Library building. Helene DeFoe,.bane Dolan,Rick Pomroy and Taylor McDonald exited the meeting at 7.-55 p.m.. RFQ for Building Needs Survey ` Catherine Laurent reported that the RFQ is going out next week and is to be back March 24. She said 2 members of this Committee would be needed to be involved with the selection process. Joe Krait and Gene Smargon volunteered. n W Updates Senior Center and Town Hall...RFP to go out 2 weeks from today(March 10 for solar photovoltaic systems for Senior Center and Town Hall. Iry Goldberg voiced his concern about putting solar panels on the Senior Center roof because he said the roof wasn't designed for solar panels. Energy Efficiency and Block Grant LB BQ ...$15 0,000 grant received for Solar panels on the high 1 school, Green Communities Application...Application going to the State by end of next week and make u eligible for up to One Million dollars. End of May is deadline for ding this application, but we want to get in line early. Wind Spires...Catherine said the contract was awarded and we're shooting for May installation. Conflict of Interest Law...The Committee was again reminded by Catherine that the on-line training has to be done by April and the certificate handed in to Human Resources. Catherine said if certificate given to her at next meeting, she'll deliver to Human Resources.