6/9/2010 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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1 lashpee Planning and Construction Committee Minutes of Meeting Meld Wednesday,.dune 9,2010 Meeting loom Committee Members Present: Steve Cook,Irving Goldberg, D.J. Ellis,Janice Mills,and Sheldon Gilbert. Absent: Joe gait,Eugene Smargon, and Tricia par lski Officio Member). Also Present: Catherine Laurent,DPW Fancy Soderberg—Back--Up Liaison, Library Trustees Chairman Steve Cook called the meeting to order at 6:34 p.m. Approval of Minutes Sheldon Gilbert motioned to accept the minutes of the Meeting of May 11, 2010; Irving Goldberg seconded the motion; and the motion was unanimously passed. Library Project Mechanical/odor Issue Catherine Laurent explained that the Library building is experiencing a mechanical issue with the MVAC system that caused an obnoxious odor in the building and resulted in closing the library for several days. Catherine provided a written detail of the problem with a chronological summary of events of the response thin far. A copy of this written document is attached to the printed set of these minutes. In -reviewing and discussing this issue,Catherine said that while efforts have resulted in the odor being less than it was,the odor still remains. Catherine said the concern is that they identify the source. She said it may be the duct work and they will bring in cameras and feed thein into the duct work to see if anything is in the duet work. Catherine said some staff are having some health complaints...this afternoon 2 went horny so Joyce said we are to close the building tomorrow. Catherine stated that Buffiree will hire a testing company to test the air duality. Shelly Gilbert asked whether this could occur again. Catherine responded that's why they want to identify the reason it occurred and deal with it. DJ Ellis asked if they removed the moisture from the duct. Catherine said"yes"and that's why they're going to put cameras in to make sure no water was left there. Time Capsule Catherine said that she is again asking this Committee to consider approving payment of Crystal Design's invoice for$1,053 for construction of the cabinet for the time capsule. She said the only funding source would be through the project or PW's expense budget. Irving Goldberg commented that the Committee ._already voted not to approve this against the project since the Committee did not authorize it. Motion: Sheldon Gilbert motioned to pay the$1,053 for the time capsule cabinet;.Janice Mills seconded the motion; their put to vote; Vote: Yes...Sheldon Gilbert Yes,..Steve Cook No...Irving Goldberg N ... nice lulls No...DJ Ellis Since the invoice payment was not approved,Catherine said it will have to be paid from DPW"s expense budget.