6/9/2010 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Chronology of Events 0 5/27/10, :ooam—Catherine Laurent (CL) reported to Rick Pomroy (PA)aria e-mail that a leak had occurred the previous evening.The e-mail was forwarded to Bufftree immediately and Bufftree notified their HVAC contractor. • 27/10, : oam to 10: oarn—ISP reset with Brad Tripp (Mashpee) and Wayne Picard (DDS/HVAC sub)to begin assessing the situation. 0 5/27/10, :o prn—We met with project design engineer, Dorn Pun ello (GG D) -to review the HVAC system. Dora found a number of items with the setup of the HVAC fan unit which collectively caused the over condensation and leak. One major item was that the unit was not correctly programmed in the unoccupied mode which meant that dehumidification was not occurring when the building eras not o % piceu.This item was repr gt a rin�u dui ing-Leh situ visit.Also, it was agreed during the visit that the system would be programmed run in the occupied anode 24/7 for Friday and the long holiday weekend in efforts to dehumidify the building. 0 5/27/10, :37prn—GGD issued an e-mail message identifying the corrections ne'cessary to the system. This e-mail was distributed to all parties and a game plan was asked of Bufftree/DDS for implementation of the GGD points. • 6/1/10., 9:o am—PA was on site to check on status of the building after the long weekend. Humidity level was lower, but smell still existed. 0 6/2/10,2: open—PAI, Bufftree, DDS (HVAC contractor),ABS (automatic temperature control sub),the HVAC manufacturer met to review the system again. DDS made the corrections to the condensate trap and ABS made corrections to the controls.The Plumbing sub checked for passible vent lino leaks which may cause the smell. All plumbing vent lines checked out.The humidity level was expected to drop even lower and hopefully the smell would begin t dissipate. From 2prn to approximately :Bprn the some windows and doors were opened to i assist in the ventilation and fresh air. 6/3/10,9:15a m—CL advised me that several complaints had been re eiv d from tine Iibra ry staff regarding the smell. i explained that the best thing to do at this time was for us to give i • unimpeded access to the contractor to bring in whatever equipment necessary to get the building dried out.The Torn opted to close the building through Sunday June 6 to and reopen Ih June 7. . B fftr e was notified immediately. 6/3/10, :o pm—Bufftree was on site-with World Wide Drying a cleaning/dehumidification corn pa ny) t establish ars auction plan to correct the smell. Brad Trip was also on site with the Barnstable County Health Agent to review the condition on site.The health agent indicated that air quality was not a concern.The humidity levels had dropped considerably and World Wide felt that the smell would soon dissipate without adding any additional drying equipment to the building. World Wide mapped out a proposed process with the health agent which fiat attempt to draw out the smells using charcoal type canisters, then ifunsuccessful to introduce de- . ionization units to break the carbon molecules down and then if still unsuccessful to introduce an anti-microbial cleaning agent to the building.The health agent agreed with the approach and had previous successful'a perience with the de-ionization process.World Wide would return on 6/4 and install several charcoal type canisters as the fiat step.The hope was that the canisters would eliminate the smell by Monday morning. 6/4/10, 10: oam—PA, Bufftree, DDS met with the GGD to review all of the HVAC corrections, double check the programming changes and review the operation of the HVAC system. GGD confirmed that the humidity level was within design standards and the system was operating correctly. GGD did ask that the Town set up remote IT availability for both therm and ABS so that