2/10/2011 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Thursday,February 10,2011 Town Mall, °d Floor Conference Room Committee Members Present: Steve Cook,frving Goldberg, Eugene Smargon,Janice Mills,Joe Krait, and D. J.Ellis. Also Present: Catherine Laurent,DPW Chairman Steve Cook called the meeting to order at 6:32 p.m. Approval of Minutes Janice Mills motioned to accept the minutes of the Meeting of December 14,2010;Irving Goldberg seconded the motion. Roll-Call vote was taken and all voted "yes". The motion was passed with a unanimous vote. Old Business Review Capital Improvement Plan • Catherine Laurent provided updated FY2012 capital budget spreadsheet. Copy of the spreadsheet is attached to the printed set of these minutes. Also attached to the Printed set of the- a minutes i PCC–Project Update list provided. Catherine advised that CIP Committee voted to move forward with$1.5M bond and they have asked Planning and Construction Committee(PCQ to put together a list of projects for that bond. 0 Catherine said she recommended Project#s 1-9 on the updated spreadsheet be submitted and she said it is better to also ip Iu a some extra projects in case we come in less than estimated. 0 Not everything will be done immediately,but all will be part of the bona. Catherine explained that projects listed on Page 2 of the spreadsheet dict not meet qualifications of the bond so Town will look for other funding sources for FY-2012—for example for school project they will probably took at building rental account for flooring work. Would go from top of list of Page I as priority and if there is not enough money then items from the bottom would be dropped. • All projects have to go for bid once approved. J asked why code violations and needs not addressed. Steve Cook said they are not critical. Steve explained that when built they complied with code but not in compliance with today's code,but don't have to be because all grandfathered at this point. Motion: Irving Goldberg motioned to recommend this Project- s 1-9 list of improvements for the bond issue be accepted as approved; Joe Brait seconded the emotion. Roll Call vote was taken and all voted `yes". The motion was passed with a unanimous vote. Solar Protects in Town'1 uildi Catherine reported the contract will be signed next week. She said they had a meeting today to finalize last information needed. It will go under power purchase agreement. As soon as contract is signed, contractor will start working on the design...desigto be completed by mid-June. Archives CPA Application...Not included in CI ...CPC approved$200,000 grant. Green Communities Projects Mashpee received $172,000 through Green Communities grant. } 0 Also getting some money from Cape Cod Compact.