3/12/2012 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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I New Business continued i Review of Preliminga Plans for Archives Pro"eet Steve Cook reported that he and Irving Goldberg attended meeting today with Joycc Mason, Catherine Laurent and the architects. Copies of Site Plans and Design Development Narrative were provided and the review and discussion were held...highlights of which included the following: • Original budget was$200,000; requested another$40,000 from Community Preservation; consultant cost was$20,000; budget now$220,000. Town budget is $220,000;BLw estimate is$327,200—each estimate cost item includes 15% overhead profit and 10%contingency. Steve Cook said building has minor insulation left from the 1 's. Therefore he is recommending gutting the whole building and re-insulating walls and ceifings. Floors aro not insulated. Steve strongly recommends doing this in view of all renovations being done such as sprinklers,electrical,windows, doors,fe system,HVAC,etc. • .toe Brait asked whether there is enough headroom going downstairs. Old building so it will remain...downstairs not for public access; used for storage. 0 Asbestos tiles under carpet and window trim tested for lead paint and PCBs in the caulking glazing of the windows. 0 First floor carpeted so that maybe it just has to be recovered with new carpet. At exterior door in the basement the will have to remediate and replace. Catherine wil l look into option to'-handle asbestos tiles. In view of lead/PCBs s level,Architect was geared to replacing windows. Steve said replacing windows never really successful and if building gutted and re-insulated,then it would make sense to take whale window out and replace the window, • At rear elevation view,changing to awning window so they don't have to cut around it as shown on Flan. + Handicap acccssibilit r will be provided to front door. $70,000 dost of rarnp system on their estimate is very expensive. Catherine spoke with the contractor doing the parking lot and they will be less expensive to do the ramp and it will tie to the parking lot. • Sprinkler is dry,pre-action system. • ging 100 wnp electrical I service. Gene Smargon strongly urged 200 amp service be installed, especially view of sprinkler system;air conditioning; fire system; lighting; and computers. • New.ceiling tiles to be installed in the basement. • Archival storage/displays.not being part of the project just concentrating on the building. • Steve Cook will check ramp and walkway lighting. Catherine Laurent exited the meeting at 6:35 p. . The Committee agreed to recommended changes and areas where alternate bids to he done. Motion: Joe Krait motioned to recommend to Joyce Mason,and Catherine Laurent the following changes: Upgrade electrical to Zoo amp service Gut the building and do new insulation; All new windows,not replacement windows; 0 Fiberglass doors,not wood doors; Mat.at hack door; and • Do hid alternates on rear stairs,demolition,and roof. Eugene Sargon seconded th 'motion. Vote: 3 Yes. Stew Cook,yes. Eugene Smargon,yes. Joe Krait,yes. 2