3/28/2018 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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Page 4--Section IV, Item H—Mr. Jack stated that developing the financial report was complicated and suggested minimizing the work from a reporting standard if Mr. Cavossa would be submitting quarterly operational reports, Mr. Jack suggested developing an annual report, fiscally based, that would include revenues and expenses of the past year, which could also serve as the budget report. Mr. Costello stated that a year-end financial report, made available to each town, containing information as preferred by the Managers, would be sufficient, adding that the word"operational" could be struck. Mr. Tilton suggested that Mr. Cavossa draft a comprehensive report that could be attached to the Board's report. The Chair noted the possibility that the IMA could extend beyond the agreement with Cavossa, so wording should not reflect a specific user. Mr. Costello suggested to leave the wording in the agreement as is, not requiring anything specific and leaving it a bit more open ended. Section IV, Item J—Mr. Costello stated that the use of agentlagency was because each Manager was acting as an individual on behalf of each Town's Board of Selectmen. Mr. Jack cited the possibility of an individual voting different than preferred by the Town, suggesting that the Town would have to first condone the vote. Mr. Costello suggested that the item could be removed if preferred, adding that each Board of Selectmen had appointed a member to serve on the Board of Managers to assist with governing the facility. The Chair stated that she was aware of her Board's position and would vote only in their best interest. Mr. Costello suggested adding" . . .acting on behalf of their respective towns." Page 5—Section V, Item E—Mr. Jack felt this section was an unnecessary clause for the current agreement, and Falmouth did not wish to own the employees. Mr. Costello suggested that respective towns could contribute workers as necessary for short term manpower. Item E will be deleted. Section VI, Item A2--Requires renumbering, should be edited to read Section VI and C should read Section XN and the extra comma deleted. Page 6—Section VI, Item E--Corrected section should read XIV Item D-Mr. Jack suggested that the text read". . . for the next fiscal year,in conjunction with the annual financial report . . ." It was clarified that the financial report would be clue in September FY 19 to prepare the budget for FY 20, Mr. Jack noted that there would be one expense account and that any remaining funds after expenses, would be disbursed to the member towns. Chairman Laurent suggested that the budget would include a reserve, and amounts in excess of that amount would be disbursed. Page 7—Section VII-----There was discussion regarding restoration of site and the understanding that it would involve demolition and removal of hard structures, but reference had been made in the Weston Sampson study to restoring the site back to its original conditions with re-contouring of the land. Mr. Segura indicated that the site was a viable space and it seemed unlikely that there would be an expectation to return it to its original state. Mr.Hunt stated that it would typically depend upon the condition of the property itself. It was likely the building and surrounding concrete would need to be removed, returning the site to its previous state, rather than its natural state. Mr. Segura stated that the rail was owned by the Air Force and Mr. Hunt pointed out that typically hazards and dangerous items would require removal. Mr. Jack felt the agreement seemed to cover the issue sufficiently along with the Board of Managers obligation. There was discussion regarding the creation of the hill in order for the rail cars to sit at ground level. It was believed that the consent would not include the information. Mr. Costello stated that it was typical to be required to remove all structures and improvements and 2