3/4/1998 SCHOOL COMMITTEE Minutes

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MASHPEE SCHOOL COMMITTEE - REGULAR MEETING MARCH 4, 1998 PAGE 7.7 Isiah School Activity Funds Audit Draft Report - Dr. DeMoura explained an audit had been completed for the high school activity funds as of dune 30, 1997. There were five suggestions for future reference. They were: 1. For aline Policies and Procedures 2. Approve All Invoices for Payment 3. obtain Sufficient Supporting Documentation . Reconcile Bank Statements to School Records . Transfer Records to a Bookkeeping Software Program Dr. DeMoura said hese recommendations will be incorporated into the accounting system. Mrs. Lynch suggested investigating all revolving accounts to ensure they do not go into deficit. 7.8 Retentions - Dr. DeMoura said that at the mid-point of the school year, the schools are showing possible. total retentions as follows: Coombs School - 15; Quashnet River - o; Quashnet Valley - 33; Mashpee High School - 68. Dr. DeMoura stressed these are pgssible retentions. As the end o the school year approaches, Mrs. Lynch asked to have a year-end report of actual retentions. Ms. Macdonald noted that grades 6, 7, 8, 9, and 10 each have large number of retentions. I At this point, Dr. DeMoura referenced a document received from the Department of Education for FY96 Per Pupil Expenditures. In it, Mashpee per pupil expenditure was $4,505 with the state average being $5,750, He further stated that as shorn in the "Preliminary Estimates of F'Y99 School Spending Requirements" documents Mashpee's Preliminary Chapter 70 funds are $1,834,837 which is higher than the earlier preliminary estimate.