6/9/1981 BOARD OF SELECTMEN Minutes

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MINUTES OF ADMINISTRATIVE MEETING OF • BOARD OF SELECTMEN June 9, 1981 Present: Chester A. Garland, Chairman, B. Jean Thomas , Selectman and Joseph F. Murphy, Executive Secretary The Chairman convened the meeting at 11: 01 a.m. The Executive Secretary immediately began his briefing, as per attached. 1) The Personnel Board had forwarded a letter to Mr. Culp recommendina_ the appointment of Vernice Polka as Assistant Town Accountant, and recommending, in consideration of Vernice ' s past experience with the town, that the 60 day probationary period be waived. Sel. Thomas suggested the dates of her appointment coincide with those of the Town Accountant, which means her appointment would expire on June 30, 1984 . All present agreed on this policy, and approved the appointment of Ms. Polka. Sel . Thomas reported to ,the other members that there would be a meeting on Thursday, June 11, 1981 atll: 00 a.m. in Boston at the office of Commissioner Hicks , to discuss the South Cane Beach Pro- posal. e f Executive Secretary called the Selectmen' s attention to an invita- tion to attend a coffee and cake` partv :at the` Police Station in honor of Curtis Frye ' s birthday, recent promotion and' the success of the recent drug operation, on Thursday, June 11, at 3 : 00 p.m. 2) Regarding Item 2 , Kathleen Donnelly' s proffered resignation due to being out of the country for several weeks , the Executive Secretary recommended offering her a leave of ab Bence, without pay, and Per- hpas not guarantee her the same job at the same desk when she returns , but give her assurance that she would have a job with the Town. Sel. Thomas felt it would be a good idea to to grant the leave of absence, but it should be stipulated that this could not happen again next year. Chm. Garland felt we might want to shift some positions around at the end of the summer, or when Kathy returns. Exec. Secretary agreed that if we get someone "dynamite" in, we might want to keep her and that we will soon be looking for someone to fill the newly authorized posi- tion for issuing licenses and permits. All present agreed that the _person who comes in to fill that job will have to be a very good worker, and will have a great deal of work to catch up on Grace Erdman sug- gested the name of a person who might like to fill the vacancv while Kathy is gone. Executive Secretary was instructed to follow up on that suggestion. Chm. Garland emphasized that we must not allow Town busi- ness to be sacrificed, althouah it is a good opportunity for Kathy. Sel. Thomas asked if the new position has been advertised. The Exec. Secretary responded that it has been - to the best of his knowledge. P There followed discussion relative to the advertising of the Adminis- trative Secretary' s position, and the. Executive Secretary reported that the Personnel Board was preparing to place a blind ad in the paper, as they felt the Town' s image as an employer was being damaged by the frequent advertising of the same Position over and over. Returning to the discussion of Kathy Donnelly, and her value to the Town, Sel. Thomas emphasized that she was a good public relations figure for ,the