10/29/1984 PERSONNEL BOARD Minutes

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PERSONNEL BOARD MEETING OF OCTOBER 29, 1984 M SHPEE TOWN HALL The following members of the Personnel Board were present for tonight's meeting Robert W. Sullivan, Chairman; Caroline M. Gilligan, Manuel Glickman, Carrie Saunders and Ben Lo f hie. Chairman Sullivan convened the meeting at 6:00 p.m. R - Minutes of October 15 , 1984 Manuel mored to approve the minutes of October 15. Ben.Lof hie seconded. Gar'±Ie.� Saunders asked that last paragraph of the minutes under~ "Affirmative Action Policy" be corrected to include a comment she made at the meeting which was that the affirmative action policy has nearer been br•ouc ht to the attention of the Board since she was on it. Carrie went on to say 5 that such a policy should exist, since 1964 and it comes to bear~ in personnel action. Bob commented that all advertisements bear the words "An Equal Opportunity Employer". He in- formed Carrie that the Executive Secretary is the person in charge of overseeing it. Carrie asked if the' town is an affirmative action employer, then how it can decide who is a minority and female or an ethnic minor•i y. she said that the town's application does not allow a person to identify themselves and that she would bring in samples of application forms allow- ing a candidate to declare -therns lve if they so choose as the information is optional. All Board members were in ceeptance o the minutes of October~ 15 with the correction as noted by Carrie Saunders outlined above. Closing Date - Deputy Chief Position The closing date for advertisement of the Deputy Chief position was Friday, October 26. The secretary asked the Board to set a date for the interviews. Ben Lofchie asked why the Board should take time to advertise and interview for the position when it has not been funded. Jean Thomas, who was present at the meeting, agreed that the position was never~ funded as it has been kept in abeyance. She said that she had asked the Executive Secretary to dive a financial. overview. The Board was in agreement not to interview for the position until after town meeting. Ch ing Date - Building Inspector Position The closing date for the Building Inspector position was October 26. The secretary requested that a date be sot for the interview process stating that one employee from in-house applied for the position. Ben L fchie moved to advertise in the newspaper in order~ to bring in other candidates for the position. Caroline Gilligan seconded the motion. Carrie Saunders said that the motion was not in order as this Board agreed to advertise in-house and they owed the candidate' an interview. Bob Sullivan agreed that an interview for the in-house employee should be scheduled. Ben Lof hie withdrew his motion. Carrie moved to schedule a time for the interview at the Board's next me.etin , Nov ftiber- 5. Manuel Glickman seconded the motion. All present were in favor. Request for Board Secretary In a mono dated October 23, the Board was asked by -the Executive Secretary to obtain secre- ria1. assistance for the Attaquin Park Task Force Committee. The secretary advised the ,..yard that she started the advertising -in the Cape Cod Times and Falmouth Enterprise as well as in-house.