8/19/1986 PERSONNEL BOARD Minutes

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PERSONNEL BOARD MINUTES of AUGUT 1 , 1986 MAHPEE TOWN HALL The following members of the Personnel Board were present for tonight ' s meeting : Chairman Robert W. Sullivan , Caroline M. Gilligan , Manuel Glickman and C '. Ben Lofchie hairman Sullivan convened the meeting promptly at : 00 p .m. y Acceptance of Minutes of 7/28 and 7/21 Manuel Glickman moved to accept the Personnel Board minutes of July 2 and July 21 . Ben Lofchie seconded . Unanimous . P _A.P . Vacation Policy Review Upon recelpt -of�a letter from the Town Accountant stating that she had received a grievance from the Assistant Town Accountant , Diane Romelmeyer , relative to the amount of vacation time she was entitled to , the Personnel Board reviewed the wording under the updated P .A . P . After lengthy discussion , the Board asked that a letter be. sent to all employees stating that the Board will go back and grant vacation days based upon the current status of the employee ' s length of service . Chair- man Sullivan said that even though this was not. the intent of the Board , we should do so in good faith until the language can be reworded correctly . The Board also noted that there was no language to address what an employee would earn for vacation time between the six month and twelve month status . Update of Job Descriptions Caroline�Gilligan ,`who attended t`he Board of selectmen ' s meeting of /1 , advised the Board that all departments were asked to withdraw their money articles for the September Special Town Meeting as, the town has an indebt- edness of approximately $800 ,000 . This effects the Board ' s request for a consultant to be hired to do an update of management job descriptions and salary comparison review . The board asked that Anita Tekle , the consultant be contacted and advised of the situation . Position Questionnaire The Board members were given samples of position questionnaire forms to be reviewed once,. a questionnaire form is adopted by the Board , they were in agreement to sena the questionnaire to w all employees stating that the money article was not accepted and the Board now intends to do their own update of job descriptions . Council on Aging_ >r~e tor--Pobiti.on. TheBoardreviewed a letter dated�August 18 from Torn Council relative to the Council on Aging Director� position . He ruled that the Town has the power to modify the position from a full-time position to a part--time position during the period of time that a needs assessment is being done . The Board was advised that job application's were available for review - Chairman evie _Chairman Sullivan indicated that he would be in _during the week to review them - Council on Aging members will' be contacted and asked to review the applications as well ;