02/10/1993 PERSONNEL BOARD Minutes

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6' PERSONNEL BOARD MINUTES PAGE 2 MEETING OF FEBRUARY 10, 1993 The Police Department has some staffing problems . They haven ' t replaced Bill Hauck . They have four full-time dispatchers and three to four non-standard employees . Rita said that she spent two hours in a meeting with Chief Frye and Administrative Assistant Barbara Horton . Since July, Jean Lotrionte has put in 1100 hours . There have been only two weeks where she worked under nineteen hours . In August, she worked over 40 hours each week and received overtime. The Chief thought this was a grievance . Rita said that she did not consider this a formal grievance and that she told the Chief that they would like to get this handled so that it is fair to the indi- vidual and fair to the town. She told the Chief that they should not be working the non-standard employees more than 999 hours . They discussed waiving the probation because of all the hours which Jean has worked . However, the Chief would like to see her stay on probation until July because he is still in the process of evaluating her. Rita said that she proposed that Jean be advanced the week of sick time pro-rated . She can take the time and elect to do one of two things -- be paid for January 16 or use this time between now and July, 1994 . She will not get vacation until July. The Chief was in agreement with this . Bob asked what stop gap ( in terms of the hours ) do we have? Rita indicated that the Chief has put in the paperwork to fill the full -time position. He is also requesting non-standard part-time dispatchers . REQUEST TO EXTEND TEMPORARY POSITION The Board reviewed a memo from Bob Sherman requesting to extend the temporary employee in the Conservation Department . The P.A . P. says that you can ' t have the employee more than four months without approval . They are still bogged down because of Hurricane Bob and a few other storms . After a brief discussion, the Board voted to grant an extension through the end of the fiscal year. It was noted that Bob Sherman is requesting town meeting action for the position to become regular non-standard part-time . The Board agreed to revisit the issue after town meeting if needed . SICK LEAVE POLICY The Board reviewed a letter from Amy Mosley dated January 15 relative to the use of sick leave for a medical appointment . The practice has been to leave it up to the managers to make the determination . Amy indicates that it has not been equitably enforced . Rita pointed out that according to the P. A. P. the policy is that medical appointments are not sick time . Rita said that she would talk to Amy. Discussion centered around reviewing the P.A. P. Board members were in agreement that a major part of 1993 would be spent looking at policies .