8/1/1996 PERSONNEL BOARD Minutes

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PERSONNEL BOARD l S MEETING OF AUGUST I, 1996 PAGE 2 Selection Process.coat. Chairman Dunivan commented that there is a article in the contracts which state that we must post positions in-house. The Board went on to discuss the hiring process further. Selectmen Marsters indicated that there was some discussion at the Selectmen's meeting about advertising outside if only one candidate from inside applies. The criteria to be used for consideration of candidates on a promotional process was discussed -- qualifications, ability and dependability. where factors are equal in a promotional process, seniority will be considered. The Personnel Administrator said that there is also a town policy which offers tuition reimbursement and education incentives to employees. In that policy, we are encouraging employees to improve by taping courses. By doing this, they may be eligible for a promotional opportunity. She felt that we would be sending a different message to the employees if we told them that they had to apply for these positions along with outside candidates. She commented that in her opinion the in-house process should be exhausted first. More discussion was centered around the Assistant Building inspector position, with Selectmen Marsters suggesting that the Personnel Board send the Board of Selectmen memo clarifying the hiring process of this position. Ron Levine made a motion to list all future recormmendations as a primary choke and should there be other qualified applicants, they would be listed as second, third, etc. in order of qualifications. There will be a member of the Personnel Board present at the Selectmen's meeting. Marcia Lindsey seconded the motion. No further discussion. All in favor. Articles for warrant - October Town Meeting The Board discussed submitting articles for the October Town Meeting warrant. Chairman urian requested that everything cut which Personnel requested for the May Annual Town Meeting warrant be resubmitted. One article will request the Town to grant a cost of living for Personnel Administration Plan employees of 3% for FY 96 and 2.5%for FY 97. The Board discussed resubmitting an article to increase the hours of the part-titre Personnel Administrative Clerk position to full-time. Justification for this will be reviewed. No decision was made. The Board discussed submitting an article to upgrade the position of Personnel Administrator. All were in agreement.