6/2/2014 CULTURAL COUNCIL Minutes

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r } Minutes mahpee Cultural Council Monday,June 2,2014 Present: Barbara Cotton, Bruce Taggart, Lynne Waterman,, Madeleine Walsh Absent: Sarah Dailey,,Joyce Mason The meeting was called to order by IVIS.Cotton at 9:26 a.m. Minutes Motion was made by Ms.Cotton to approve minutes of January 2 ,,2014 Motion was seconded by Mr.Taggart TOTE: Unanimous of those present 4-0 Old Business—Community input Survey Members were provided by Ms. Cotton with an updated copy of survey based on questions agreed upon on January 27,, 2014,the results to be discussed at this meeting. New Business Katy Rankin-Read resignation Motion was made by Nis.Cotton to accept Baty Ran in-W eald`s letter of resignation Motion was seconded by Mr;Taggart VOTE: Unanimous of those present 4-0 Resulting Survey Compilation and Changes to Implement Discussion focused on the creed for additional publicity on the existence and function of the Council itself and on the need for revision of its guldellines.Of particular concern were the following: � Of the 96 respondents to the question on p. 1 of the survey, 71.88 were not aware that Mashpee has a Cultural Council. Members agreed that there is a need for additional lubliclty to increase community awareness of the nature and role of the Council through diverse means, such as expanding and updating information on the Council website, Posting and distributing fliers to various locations and everts of upcoming funded projects,and having a presence of the Council at community events. i Of the 86 respondents to the question on p. 8 of the survey, 12.79 expressed an interest in serving on the Council; however, members agreed with M . Cotton that there were problems identifying the identity of those interested since they were not given ars opportunity to provide their contact information on the survey itself. Ms.Cotton wiIf confer with Joyce Mason re.any contact information provided by prone or email. Ms. Cotton also suggested, in addition to posting a vacancy on the Council on its website{ having a Councill table at the Community Picnic on July 1 and distributing fliers to other groups there so as to increase publicity and seek responses of those interested in sewing on the Council. Other points of discussion re.thesurvey: Ms. Walsh presented the possibility of the limitation of information due to the issue of having no printed copies of the survey at various locations in the community. IVIS.Cotton posed the question of having another survey re.the age of the respondents to the survey itself and how that factor may have affected responses.