7/1/1991 BOARD OF SELECTMEN Minutes

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BOARD OF SELECTMEN Page 5 MINUTES MONDAY LY 11 1991 7:44 p.m. Executive Council Bylaws: Some. of the issues the Board is concerned involve the organizational nature. The Director of Leisure Services should have a reporting responsibility to the Executive Secretary and Board of Selectmen states Mr. Harrington. The reporting is inconsi scant and needs to be clarified. With regards to his letter of June 1 , 1991, Mr. Harrington supports the need for one advisory board to assist our Leisure Services Director. There is no organizational advantage of having the Leisure Service Director overseen by the Executive Council. It was our or*tina.l intention states Selectman Jacobson to have the Director of Leisure Services report to the Executive Secretary and maintain an advisory council to suggest a,ct vit es and programs.as well as financial concerns. . The Board is in agreement the Executive Council needs to exist with financial concerns and there should only be one boss 'or' the irectoar of Leisure Services to report to, The reporting structure for the Director should be to the Executive Secretary and to the Board o Selectmen. The largest issue of concern was the Executive Council responsible for programming and the Director responsible to set the programs states . DeMoura. It was felt the two should be connected somehow. Town Counsel is in agreement there is a problem with authority. -1. The School Committee is the sole governing body. With combining the Park and Recreation Department with the Community School, the School Department oversees the money in' *thb,4.,=rdv611vtng account. This results in one department head with two bosses. From a. management po l.nt of vi ew o Mr. Driscoll agrees with the need to report to one person to make the consolidation work. Some recent stumbling bl&cks include the use of a building or program tiring which are currently authorized by the School Committee, Selectman Jacobson pointed out that there are equally as many occasions that discussions have to take place with the Executive Secretary and Board of Selectmen. This is not entirely School Committee orientation. Ms. Buschen el.dt made note the copy of Mr. arringt n' s Tune 1 , x.991 memo was not recieved by the Executive Council, The Board did indicate the Council would rec .eve a copy stated Selectman Gottlieb. He gave her his copy of the memo. Selectman Gottlieb suggests to give the parties a chance to address the situation and create a solutions The motion was made by Selectman Gottlieb to direct the Executive . S cr to y in cooperation with the School Committee and Executive Council to derive a solution to resolve the problems. If nothing wore, we mil persue the matter further, The motion was seconded by Selectman Caffyn. The vote of the Board is unanimous lo The vote is 5-0. It is the consensus of the Board for Town Counsel to sit in the session for an hour to aid in the solation settlement.