8/5/1991 BOARD OF SELECTMEN Minutes

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BOARD OF SELECTMEN Page 3 MINUTES MONDAY, AUGUST 5, 1991 • 7:54 p.m. School Audit: Michael Cicoria was present to discuss the results of the FY 91 School Department Analysis. He points out this is an analysis and not an audit. All figures were obtained from the School Depart- ment and Town Accountant' s figures. Mr. Cicoria noted there is one minor change on page 14 on the final report. The corrected figure of current enrollment FY 90-91 is 1, 04.2 and the projected figure FY 91-92 grades h-8 is 1, 122. Some objectives of the analysis include the comparison of the FY 90 budget figures to the actual expenditures, the spending patterns for the last quarter of 88, 89,9,and 91, a comparison of the encumbrance levels for the same years, and the determination of the point in time the amount of surplus that should of been identified. The results of the review include the spending trends. In FY 91, the school expended over 50% of the school expenditures in the last quarter with comparison to 30-40% over the previous three years. This is about the expense portion. The budget is basically broken down into two catagories informs Mr. Cicoria, salaries and expenditures. In terms of encumbrances, as of 6/30/91 the school has more than doubled the average over a three year period. In comparison to the actual encumbrances and expenditures, the school expendited over 57% of their budget in the last quarter. This is 35-46% over the previous three years. Based on the existing data available, as of 10/90 a $350, 000 surplus could of been projected in the salaries portion of the budget. The purpose of the analysis states Selectman Gottlieb was to have an impartial third party determine the:enumbers. It is up to us to make this valuable piece of information work to derive at a method of how to approach the application of the 92 budget and development of the 93 budget. This report is most significant for the School Committee to use states Selectman Caffyn. The information is very valuable and the statistics of the Finance Committee are accurate. There was a delay in spending. ince are not responsible to tell the School Committee how to spend their money. She suggests the School Committee return after they have reviewed the analysis for discussion with the Board. Selectman Gottlieb agrees. The primary people to review the analysis are the School Committee. It is also a value for the Select- men as well as the Finance Committee to review this fiscal year and next. We should all be actively involved in the review. Dr. DeIvIoura has seen the draft is is willing to respond to some of the issues of concern. He doesn' t believe it supports the findings of the Finance Committee. To reiteritate why the money was there he states was because we were asked to include it within our budget. This is the money for the teacher' s contract. • The teacher' s contract was not signed until 10/15. The teacher' s also have until 4/15 to indicate whether or not they are going to use the sick leave buy back.