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Joe asked if the Committee should take another vote? <br /> Peter explained the problem is the Committee needs 3 <br /> recommendations. <br /> Bill Jones said the Committee did have 3 contestants but one was <br /> eliminated upon further examination. <br /> Bob Whritenour joined the meeting at 4 : 20 p.m. <br /> Mr . Dinizio asked Mr. Whritenour who the Selectmen liaison is? <br /> He responded Mr. Vacarro and Ms. Caffyn have been sharing the <br /> duties. <br /> Mr. Griffin stated the only representation this Committee gets is <br /> from other town staff. We have met for 40 weeks and how many <br /> weeks have the Selectmen been here? <br /> This Committee needs 1 point of contact. More than one creates <br /> miscommunication . This Committee needs the full cooperation of <br /> the Board of Selectmen and the Executive Secretary to help <br /> facilitate this project. <br /> Mr. Whritenour agrees we need to clarify the roles and <br /> responsibilities . This Committee submits a recommendation to the <br /> awarding authority and they make a decision . He does not know <br /> what they will do in terms of a decision . <br /> Mr. Griffin stated the question is will they make a decision. <br /> They have a track record. He feels there is some alternative <br /> means in this process - maybe they don 't want the school open in <br /> 1996 . We should not waste this Committee's time each week , many <br /> members put in numerous hours between meetings . He does not want <br /> to put in all this work to find there is a hidden agenda and that <br /> is what he feels is happening. <br /> Mr. Whritenour stated there is an issue in front of us involving <br /> specific designer selection tasks. Go through the process, <br /> determine the concerns of the Selectmen, present the <br /> recommendation to the them and focus only on that. The ball is <br /> then in their court. <br /> Mr . Whritenour presented copies to Committee members of the <br /> Designer Selection Procedures. It requires this Committee <br /> provide a list to the Board of Selectmen of no ' less than 3 firms <br /> in rank order. We are almost to that point but have not reached <br /> it. There is 1 more step needed. The Board of Selectmen will <br /> probably ask that the Committee conduct an additional round of <br /> interviews, adding firms which have not yet been interviewed and <br /> then deliberate on that whole body. <br /> Mr. Dinizio asked if there is any legal jeopardy to change the <br /> present rank order? <br /> Mr. Whritenour said town counsel said there is no legal liability <br /> on the town now what so ever. The Committee is well within their <br /> rights to conduct additional due diligence and create any rank <br /> order. <br /> 2 <br />