7/6/1994 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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Merry Sue made a motion that Peter draft a letter to the Selectmen , highlighting the points discussed at this meeting , in response to Bill Jones ' letter. Janice seconded the motion . All members were in favor. ** PROJECT MANAGER REPORT Contracts - both SMMA and Chartwell have signed and delivered their contracts but have received nothing back from the town . They need signed contracts to draw up contracts with the subconsultants. Ian asked how to expedite this process of getting the Selectmen 's signature? Peter explained he is on the Selectmen ' s agenda on Monday and will talk with Mr . Whritenour about it . He will ask them to take immediate action , or have a good reason why they will not . He will do his best to make sure it gets done. Bob Fournier said once the contact is signed , SMMA will need a Notice to Proceed , officially , from the Committee for the schematic design phase . ** Steve made a motion to give SMMA a notice to Proceed for the schematic design phase , contingent upon the contract being signed by the Selectmen . Merry Sue seconded the motion . All members were in favor . ** Site Development -the letters to land owners requesting site access permission read "minor. investigation" . Ian is concerned about trees being taken down . Bob Whritenour has told him that is sufficient approval and to proceed with the work . Bob Whritenour will continue to pressure Srynwood for permission and Ian will continue to pressure Bob. Bob Fournier said permission to access that area is essential . Schedule - design and constructability reviews and preliminary schematic design estimates will be complete by the end of the week and Ian plans to mare a presentation next Tuesday . It is essential the architects be present . The architects will attend the meetings on the 12th and 26th . Value Management workshop - week of July 11th SMMA will make recommendations for value engineering . 18th and 19th Ian ' s team will hold their workshop . Chartwell will have the benefit of SMMA ' s list of ideas . On July 22nd Ian ' s team and SMMA ' s team will meet to discuss , review and prioritize all the recommendations . Ian suggested a few members of the Committee attend, especially the brainstorming session . FF & E - Michael Pare said he got the reduced layout plans but he needs room dimensions . The dimensions of a typical classroom is needed to serve as a reference. Classroom is 24 ft x 30 ft. The furnishings subcommittee will make a presentation next week . Budget - Daedalus has almost completed a detailed schematic design estimate for the preliminary design plans and elevations . The architects presented a document to the Committee listing the materials they are using , as a baseline , to cost out the building . Paul said he has a problem with this . They are asking the Committee to approve this and everything else will be value added . He does not want to start with a low base . Bob Fournier said that is not what they are asking . This document is just 3