11/1/1994 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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{ onewing . The decision to rent space i p r m ■ D r. Delou r a does not have a problem with that. The problem is he can ' t make offices into 1 . Also, he doesn ' t want to have to rove his office every year. Paul said in another 0-90 days, they will have the construction documents plans and will review it to see what can be done to house the Superintendent. whether it is worthwhile to move into the high school for a few years is up to him. Dr. Demou ra said the Board of Selectmen want him to rove within this fiscal yearr Peter said it was not an official vote of the Board. Bob wh r i tenon r is looking at the building in total to determine the most efficient use of space. Bill Dart i ros suggested having one common area for storage for all schools, since they are close together, Paul said the equipment wou1d have to be put on a trailer to move it., Dr, DeMou ra said presently , the only have a riding l awnmowe r v al l the other equipment has to be purchased . i 1 1 Hauck said if the storage i s attached to the treatment plant i t may require it to be sprinklered . Anything over 7 , 500 sq feet would have to be seri nlered . It is something to keep in mind . MEETING WITH FUFANITURF CONSULTANT - MANNY TAVAR Es was resent to give an overview of what goes into the furniture �r. Tavares p � consulting job. He is an independent, professional consultant, with no affiliation to any manufacturer's There are 3 major groupings a. That in the general contract - physically attached to the building . B, Furniture items T occupies floor apace but it not attached , There are - 7 major categories, r group 3 Miscellaneous - there are about 20 bidding categories including the science apparatus, miscellaneous teaching aids , hand tools, etc. He w i Hl develop a room list for each space in the building . To reach a determination of needs for each department, there needs to be specific Dnp ' ut form the committee and Department Heads. Ever school is different. From that information he develops a bidding doc urgent The Bidding i s done in 3 different ph ases furniture at one time remaining roup 3 are dividing into 2 separate packages because of the amount of -items. 'd documents include specifications for each category of equipment including a description of each item. He usually includes a make and model for reference -- to show a minimum standard of quality for that item. There are 3 distinct levels of quality . In New England , there are 5-6 companies that bid on a project like this r The b i d packages are advertised locally, through the Sec. of Mate office and usually distributed from Tavares office., He asks for any local vendors that may be interested and gets the documents to thea. He attends the bid opening, assists in anyway the Committee wants him to. one copy of the 2