12/13/1994 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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Joe asked about training the user groups to the technology , would they coordinate that? Mr. Brooks said yes , depending on the structure of the contract. They oversee the contractors training . Most manufacturers are pretty reliable . Bill said this school will be the core for Mashpee and we should be prepared to integrate the other two schools . M r. Brooks said it would be a good idea to do that, to get the most efficient use of ghat you have . You should coordinate and standardize equipment. Paul asked M r . Brooks , knowing that the budget is already stra.ined , what areas do schools over design , in his opinion? Mr. Brooks said the biggest problem i s" not keeping your options open , choosing 1 piece of equipment or one manufacturer or one path . P 1 an with the forethought that budgets will be cut. Design in modules so a module can be lost and added to later, B u a portion of the computers you want so you can prove how useful they are, how well they are working when you go back and ask for more. They also advise clients what components are vital . Paul asked about life c c1es, certain equipment i s very sensitive to that issue. what are the biggest problems for schools? M r. Brooks said buying the newest equipment - you don ' t want to be the guinea pigs . He suggests choosing something 1 /3 through its technology 1 i fe that rule generally works well . Bill asked if companies ever donate equipment to schools? M r . Brooks said some companies give you pieces as part of a purchase. The Committee thanked Mr . Brooks for coming, it was very informative. DISCUSSION WITH ARCHITECTS Budget and DD cost Overrun status . At the last meeting the budget was $158 , 000 short of the goal . Phil said that has not changed. They continue to identify less expensive, more cost effective wags to do things. It is an attitude they have taken in the final design approach . For example they have changed structural modules in the classroom for savings but it i s impossible to put a figure on it. Paul said we don 't know, however, if the estimator assumed it would be done that way , and therefore there w i i 1 be no associated savings. Phil said they have given the team instructions to look for actual savings as well as have the right attitude in detailing and spec i f i ng. Pau 1 understands but we run the risk that at the next estimate, when the drawings are complete, it will be over budget. The risk in on BMMA' s shoulders , Ed said they will develop a list of smaller items and try to quantify their value and a list of larger items, ones which the Committee will have to mare a decision about. Paul suggested the alternates be priced into the project from the start, and be deducted if necessary. In his experience you will never get the full price for thea when taken outi, Ian said he is quite concerned about where the budget stands. There have 3