01/30/1996 SCHOOL - HIGH SCHOOL BUILDING COMMITTEE Minutes

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** Paul made a motion to table payment requisition #8 until Stone complies with schedule and waiver of liens submission. Merry Sue seconded the motion. Merry Sue asked when we will vote on it? Paul said we may have a meeting before 2 weeks, if not it will wait until the Feb. 16th meeting. Joel said you can only return a requisition for arithmetic errors or it is not in the correct form. Otherwise you have to take action within 7 days. **Paul withdrew the former motion. ** ** Paul made a motion to return Stone's 8th payment requisition because it is not in correct form and not act on it until it complies with the terms of the contract . Merry Sue seconded the motion. All members were in favor 5-0. ** Joel will send Stone notification of why the requisition is being returned. Tom has asked Alan Scott for the wavier. Alan said until Stone knows the amount certified, how can they issue a waiver? Paul responded that Stone has withdrawn the cooperation between the architect, Chartwell and themselves regarding getting the requisition out . CONSTRUCTION PROGRESS Paul explained that the bonding company has hired a consultant , Cashin of Long Island, NY. Mike Spinelli is flying here tomorrow to meet with Stone , SMMA, Chartwell and Paul to mediate the problem. It is a non-binding meeting . He will look to see if any parties are being unfair to the process . This evaluation will tell the bonding company if the owner is reasonable and is there grounds for default. It gives the bonding company a quick idea of what state the job is in. This report will save time if and when the town does declare them in default. Paul has spoken with the bonding company - Liberty Bonding Service. If we declare default, they would look towards 2 solutions : a. bring in a new construction firm, filed sub bids would be reassigned. They would try to come to an agreement with Stone' s subs , or if not , get another company. B. Talk to the owner, do they think Stone has the technical ability to do the job but because of administrative problems , couldn' t put it together. If that is the case, they would put a senior project engineer on the job, unless Stone was uncooperative . There would be 1 new person on the job, things would keep going on, no work stoppage. The bonding company recommended pulling the bond early. They asked Paul ' s opinion of where the job was . He told them an entire wing is not closed in, there is nothing going on for exterior work, and a lot of work needs to come down in the interior. Joe asked if it is worth the risk to go with the first option? Paul has thought about it very seriously for the last 2 weeks . He believes Alan Scott has the technical ability to do the job. The bonding co . engineer ultimately would make that call. Would we benefit from Stone remaining in the loop? Many subs , suppliers, etc. are Stone ' s . The first thing the new project engineer would do is check every shop drawing. Paul