2/13/2013 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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4 Mashpee Planning and Construction Committee Minutes of Meeting Held Wednesday,February 13,2013 Torn Hall Meeting Room Committee Members 'resent: Irving Goldberg, Steve Cook, and Joe trait. Absent: Eugene Smargon. Also 'resent: Catherine Laurent,DPW Chairman Steve Cook called the meeting to order at : o p.m. Approval of Minute Irving Goldberg motioned to accept the minutes of the Meeting of July 19,2012 as written;Joe Brait seconded the motion. Vote: 2 Yes; I Abstain. Irving Goldberg,Yes. Steve Cook,abstain. Joe Brest,yes. Old Business— date on Archives Pro`ect Steve Cook advised that there was a meeting held on Tuesday with Ken and Ernie(architect)from BLW to try to change design in order to reduce Archives renovation cost. Biggest ticket item is HVAC system that was proposed in the estimate. Catherine Laurent said that before the meeting with BLw et al. she was at a meeting with the subcommittee appointed by the Board of Selectmen to talk about options and the consensus of the subcommittee was to look at renovating the building but loop at the scope. Steve said at the meeting with BLW they said look at doing the whole first floor for archives with handicap accessibility and the tower level will be for storage of documents and they are going to loop to get a grant to scan the documents so that amount of documents to a protected will be a small amount. Therefore, going with standard HVAC system that gives beat and air conditioning,with humidity control. Irving Goldberg commented that this proposed system will also enable control of humidity more easily. Steve informed the Committee that another project that came up that Catherine and Joyce Mason have been working on is to do the men's and women's bathrooms for the Community Park. Going to integrate the 2 bathrooms either-into the basement part of this building and use the existing footprint of the building and do a rarnp or do an addition. The architect and the engineer are going to give us the sketch and state the lowest price. Where will be a separate pool of money to fund the 2 bathrooms. Catherine said theme were a few other tweaks suggested to make cost savings. She said the fire suppression had already been eliminated. Also, in upgrading the electrical there may also be the ability to pull some money from the Community Park project because the electrical is also going to be feeding the lighting for the Park. Catherine said once we get estimates vire can go forward with dans,going out for bid,etc. Catherine advised that another project going on in conjunction with the Community Park is we have design on hors to tie Town lull and that property and have a ramp design. Catherine said vire will be moving forward with completing,the 3 Projects-namely,completing the parking lot and ramp; doing-the archives building; and doing the Park. Catherine said hopefully finding for the Park will be going to May Town Meeting. It is Community Preservation as well.