1/8/2014 UPPER CAPE REGIONAL TRANSFER STATION BOARD OF MANAGERS Minutes

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e be open ended or if an end date would be needed. Mr. Jack referenced Falmouth"s withdrawal suggesting that Counsel consider extending the IIS OU or draping a new MOM in order for the Upper Cape towns to maintain control of the facility while another use was being considered. Additionally, Mr. Jack offered to have his engineering department evaluate the physical needs and inventory the facility in case it was mothballed. The Chair suggested that drafting a new MOU may male the most sense since it would no longer involve solid waste. Chairman Laurent will have l ashpce"s Town Counsel draft a document to distribute among the other towns, to which members of the Board of Managers consented. The Chair will also consult with Town Counsel regarding rail shortfall amounts and payment of approximately $2,000 to Noonan for emergency trucking services needed in May 2013, It was confirmed that MassCoastal had been paid during the time when trucks were needed to transport waste. Sandwich had also not yet been reimbursed by the Rail but opted to reduce the amount owed on their latest invoice as a last resort since the Rail had not returned repeated requests to resolve the matter. Discussion of Deduced Winter Hate Winter rate reductions were previously discussed as a possible means to encourage facility use. Mr. Elliott suggested encouraging haulers to fulfill the requirements of their permits before lowering prices for rates. The Chair indicated that the rail rate was $10.76 with a total charged commercial rate of 17 (rail+use of facility). Chairman Laurent indicated a lower rate must at least cover the cost of the rail and proposed consideration of$12. Yarmouth was charging $15 to haulers and the Chair questioned whether the difference would be significant enough to encourage a change, mfr. I . Barrett inquired about the budgetary surplus and Mr. Jack confirmed that there was typically a surplus. Chairman Laurent indicated that, when reviewing the tipping fees for this fiscal year, the actual tonnage, deducting the surplus and including the alternate tonnage, amounted to an actual cost of 6.3 1 per ton. There was discussion regarding worst/best case scenario and whether the reduced fee would attract additional waste. Mr. D, Barrett suggested the possibility of Covanta reducing thenn $45 rate to haulers. fir. D. Barrett confirmed that Bourne was not reducing their rates. The Chair noted that operation of the facility had been paid for and that a rate reduction may be worth trying in order to increase usage. A tetter could be seat to the haulers highlighting the UC T ' good faith effort and a hope that the haulers would comply with the terms of their permits. Mr. Wilton.will reach out to SEMASS to request a reduction of them'rate to $42,50, It was determined that the gate reduction would be valid until the end of the fiscal year. Mr. B. Barrett made a motion that the UCRTS Board of Managers drop heir charge from 7 to $2, thus bringing the total charge, including the rail, to 12 in the interest of stimulating business for a six month period. lair. Tilton seconders the motion. 3 yes, I no OTHER BUSINESS Discussion of Future Agenda Among the issues to be added to the next agenda: shortfall discussion and payment to Noonan, UCRTS budget, which Mr. Jack level funded. Mr. Jack indicated that the budget had been set up for a full fiscal year and the Chair inquired about why it would not be for a six month period. 2