12/7/2017 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED* December 5, 2018 Capital Improvement Program Committee Minutes December 7, 2017 5 Police Department FY2019 Budget: $208,400 Police Chief Scott Carline presented a budget of capital requests for fiscal year 2019,there are prior year obligations of$288,000 (Years 2 and 3 of 3-year lease) for the Police Department in the CIP. 10 Police Vehicles Total Funds:$144,000 4 Police Vehicles Total Funds: 64,40 This is Year 2 of a 3 Year Lease Program (FY 18-$175,000; FY 19-$144,000; FY 20-$144,000) for the 10 Police Vehicles and Year 1 of a 3 Year Lease Program (FY 19-$64,400; FY 20-$52,000; FY 21-$52,000) for the 4 Police Vehicles. This is consistent with the plan and blueprint for replacing Police Vehicles that was put into place several years ago. The Police Department is not putting in any other Capital Requests at this time. There were no additional comments or questions made except to say the new make and model of the cruisers look great. Discussion of and Approval of the CIP for Fiscal Year 20.19 The Committee discussed the funding sources for the various GIP requests: Ambulance Receipts, Grants, Revolving Funds, Funds Available for Appropriation and the Finance Director said that all requests can be funded. Mr. Collins stated that we are in good shape but need to carefully continue to evaluate each project individually each year. Assistant Town Manager Taylor suggested that the Conservation module for the permitting software be added resulting in an $84,000 cast for the Information Technology Department's request, Discussion of Meeting with the Board of Selectmen for the CIP Public Hearin The Committee discussed whether to hold another meeting or to request that the Board of Selectmen schedule the FY 2019 Public Hearing. Chairman Collins suggested that the Public Hearing be held on Monday, February 26, 2018 during a regularly scheduled Board of Selectmen meeting. The CIP Committee agreed there was no need to hold another CIP meeting prior to that date.