12/7/2017 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED* December 5, 2018 Capital Improvement Program Committee Minutes December 7, 2017 4 Discussion of Fire Department proposals for protects after FY 2019 (con't) • FY21 Mobile and Portable Equipment — Chief Rullo was asked by Mr. Collins how many radios do we have currently that are both analog and digital; Chief Rullo answered ten to fifteen. Information Technology Department FY2019 Budget: $81,000 David DelVecchio, Director of the Information Technology Department presented a budget of capital requests for fiscal year 2019, there are no prior year obligations for the Information Technology Department in the CIP. Permittina Software Total Funds:$81,000 Director DelVecchio said that the Town of Mashpee has been using the current GeoTMS software since 1998 and they were bought out by Accela over five years ago. The quality of service and tech support has been significantly been declining over the past two years. After evaluation of proposals and presentations from a few different providers, Full Circle Technologies was chosen. This is a cloud based product and will replace all of the permitting applications for the Building, Health, Conservation, Planning, and Fire Departments as well as the the Zoning Board of Appeals, and the Selectmen's Office. The Town Clerk's office issuance of Shellfish and Pet Licenses, Beach and Transfer Station Stickers will also be done with this application. This will eliminate the need for two separate systems and the associated annual support and maintenance costs. Mr. Gottlieb asked if this would allow filing, etc. and will all Departments be able to tie in and Mr. DelVecchio said yes to both questions. Mr. Collins asked what is the historical cost of maintenance fees and if all Departments will be involved. Mr. Delvecchio responded that the cost is usually about 10% of the cost of the product ($8,100) and yes all department will be involved. The Town Manager. also queried if the IT Director had analyzed the figures of original cost versus maintenance cost and Mr. DelVecchio said he had. Mr. Gasior asked if the services can be expanded and Mr. DelVecchio said yes. Mr. Richardson stated that he thought this sounds like a great tool to be used by the Town. Health Department FY2019 Budget: $32,612 The Town Manager stated that at the request of the Health Department this item be pushed out in the CIP Pian because the Health Department just received a vehicle that had been moved from the Police Department.