12/6/2018 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED DECEMBER 11, 2018* Capital Improvement Program Committee Minutes December 6, 2018 APPOINTMENTS & HEARINGS (con't) School Department (con't) Replacement of Teacher PCs Total Funds:$56,000 TOTAL FUNDS$168,000: FY20-2Z$S6K/year School Technology director Moroney stated that they are in the process of replacing all the Teacher PCs over a four-year period. The School began the process in FY19 and they are requesting to be included in the Town's Capital Budget to fund the remaining three years of this plan at $56,000 per year. These are being purchased rather than leased as the wear and tear is less on the computers than the students' Chromebooks the School has a Microsoft license for the software, as well as, a Windows 10 License. Andrew Gottlieb asked if they had looked at the lease option and Sean Moroney said no. The School Officials were asked why not Chromebooks for the teachers and the response was that all of a teacher's assessment tools, etc. are not web- based like the students' programs, so they need the hardware. Mr. Collins asked why not continuing the replacement plan in the out years and Sean Moroney answered that it would begin again in FY2025. Servers Total Funds:$130,000 It was explained that the School Technology Department will be reducing the number of servers from fifteen to five and the cost associated with this migration is approximately $180,000. Mr. Gasior asked if the School is working with the Town's technology department and Mr. Moroney said that they do work together. Mr. Gottlieb queried if the School Department needed more space to house the servers to which Mr. Moroney replied they do not. Mr. Richardson inquired if a leasing program had been investigated and the answer was yes. Chair Collins questioned if the School and Town worked together if we could get a better price, and the answer was that we have done that in the past. There was a general discussion of the School Department's capital requests as ollows: Mr. Gasior: How would you rank the requests? #1: Safety Security Upgrades, MMHS Auditorium Lighting and Sound, Chromebooks, Interactive Board Systems, Teacher PCs; #2: MMHS Library Upgrades, Wireless Overhaul, #2.5: Quashnet Gym; #3: MMHS Cafeteria Lighting, Consultant Study of Town Fields, Kitchen Equipment, Servers Mr. Gasior inquired if these actual numbers for the projects, and Mr. Moroney replied: Yes, for the sound and lighting system for the HS Auditorium, as well as, the security upgrades. The rest have no quotes. Mr. Moroney stated that he always applies for E-rate. (E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company under the direction of the Federal Communications Commission.) Chairman Collins stated that all building ro'ects should go through the Planning and Construction Committee and process. 6