12/6/2018 CAPITAL IMPROVEMENT PROGRAM Minutes

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*APPROVED DECEMBER 11, 2018* Capital Improvement Program Committee Minutes December 6, 2018 APPOINTMENTS& HEARINGS(con't) Fire Department FY2020 Budget: $310,000 Fire Chief Thomas Rullo and Deputy Fire Chief John Phelan presented the Fire Department's request to continue the ambulance replacement plan. The CIP proposal for Fiscal Year 2020 is to purchase an Advanced Life Support Ambulance for approximately $310,000 including the necessary equipment. This will replace the ambulance purchased in FY2013. The ambulance that was purchased and placed in service in January 2018 is this new type of ambulance and is a much better vehicle than its predecessor. The Fire Department intends to continue with the current purchasing plan in future years. It was noted that the amount of $310,000 is the correct number to reflect the cost of the new specifications. Selectman Gottlieb asked if the problems referred to at last year's CIP meetings have been solved, Chief Rullo replied that they have, and the four-wheel drive has alleviated much of them. The Deputy Chief added that it drives much more nicely through the snow. The Finance Director suggested that the CIP should take a year off from purchasing the ambulance with Ambulance Receipts as the balance is going down fast in that account. Ms. Thayer will come back with alternatives for funding. There was no more discussion. Information Technology Department FY2020 Budget: $160,000 Information Technology Director David DelVecchio presented his Department's CIP budget by stating that there is a "placeholder" of $60,000 to continue and expand the Laserfiche project if more departments are included. At the request of the Town Manager, Mr. DelVecchio added to the IT Department's CIP schedule the purchase of time tracking solution that integrates with the Town's MONIS accounting system. This item is proposed to streamline the Town's time and attendance process. The current system uses a lot of paper and is very labor intensive and subject to errors. Mr. Collins stated that this proposal would make tracking employees time and type of time such as overtime, etc. It will be easier to follow patterns of the employees and to cut to the chase, to prevent potential problems. Andrew Gottlieb said he was dumbfounded as to why the Town is using paper. Chair Collins said the Town is in the stages of doing more research on this proposal but he does not want to wait another year and a half to have the funds available so that is why this is being brought forward now. Selectman Gottlieb asked if pay stubs, etc. can be viewed online by the employee and Human Resources Director Landry and Payroll Administrator Lumping said they could be. Mr. Gottlieb replied we can't do this soon enough. There was no more discussion. 7