5/17/2011 SEWER COMMISSION Minutes

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r O ineerin Services: a win/win n Call Engg Larry J. Schall,P.E. Client Liaison Shafer, Kline&Warren, Inc. Lenexa, Kansas As a public works agency trying to main, T for every new project that is under- eral consultants, and second because tain your community='s qualify o f life mj y taken.From a reduced man-hour usage consultants themselves did not want challenging economic',aimes,you nee' to alone, this is a win/win situation for to be left out of consideration for the watch for industry trends and considered both public works agencies and con- length of the on-call agreement. Over lusting work processes to accotnphsh ybr sulting firms. the years, this engineering consulting goals.`Tlus.article goes back in iMe, andN contracting method has been gaining then forward, to try, to explatn one trend Why is there an increasing popularity with government agencies we are seeingthat ca help pubic td?brks trend to use On-Call for several reasons such as; n Engineering Services agencies accomplish more wr,h less effoft ; • Ti htenin public works budgets Contracts, * Tightening P g What is an On-Call Engineering Back about 19 years ago when our have resulted in staff reductions, cre- Services Contract? firm started pursuing this type of on- ating an overall strain on available An On-Call Engineering Services Con- call contract in earnest, perhaps one time to process multiple RFQs, pro- tract is'a contract type that has been public works agency out of ten would posals,interviews and contracts. around for many years. With "one" consider this type of contracting for- It has become politically popular to Request for Qualifications (RFC)/pro- mat. I was told by many clients then increase the speed in which agencies posal/interview/contracting process, that it was politically unpopular to can get started on any project, espe- a public works agency selects one or use on-call contracts for two reasons. cially fast-track and/or emergency more engineering consultants, reduc- .First, their.political leaders liked the projects. ing the need to have a similar process idea of spreading work around to sev- . Public works agencies have deter- mined they can select "more than Your Vote In APWA Does Count one" on-call consultant in a single selection process as a way to match As an APWA member,you will have the oppoitunity to vote for members of, specific areas of expertise to specific the APWA Board of Directors between July 29 and August 26, 2011: project types. • APWA President-Elect; • Agencies have found they can elimi- • One At-Large Director in the functional area of Fleet and Facilities;and nate the learning curve of how to communicate with a different con- • Regions 1,11,V,VI, and VIII Regional Directors(by APWA members in those sultant for every new project (which respective regions): both decreases their time needed to The ballot will be available for online voting between July 29 and August 26, manage the consultant and increases 201f on.the"Members Only"section of the APWA website.There will also be : the likelihood the consultant's first a voting icon on the home page of our website. If you do not have access.to ': product deliverable will meet the a computer at home or work,you should be able to.access the.APWA website needs of the agency). online at your local public library.You may request a paper.ballot from Kaye . Agencies have found on-call con- Sullivan at (800) 848-APWA if you cannot vote online. Additional remind- tracts can have multiple year ex- ers of the voting process.will be sent through the infoNOW:.Communities; through an e-mail to every member for whom we have an e-mail address; tensions without another selection and in future issues of the APWA Reporter, process, provided the consultant has performed well. If you have questions,please contact Kaye Sullivan,APWA Deputy Executive Director, at ksullivan@apwa.net or(800) 848-APWA(2792),extension 5233. So what is the increased percentage of public works agencies using On-Call 24 APWA Reporter March 2011